Office Assistant

Job Description

Job Description

We are looking for a dedicated Office Assistant to join our team on a long-term contract basis in Willmar, Minnesota. In this role, you will provide essential administrative support, ensuring smooth daily operations and effective communication between departments. This is an excellent opportunity for someone who thrives in a dynamic, fast-paced environment and enjoys tackling a variety of tasks.

Responsibilities :

• Coordinate closely with the appointment coordinator to notify relevant personnel about potential delays in truck arrivals.
• Communicate with vendor management teams to address any delivery issues or concerns.
• Manage the coding and reporting process for late customer deliveries on a regular basis.
• Provide coverage for team members during vacation periods, ensuring seamless operations.
• Handle data entry tasks and maintain accurate records using Microsoft Word and Excel.
• Track and trace shipments to ensure timely delivery and address any disruptions.
• Assist with various assigned projects to support the overall efficiency of the office.
• Maintain clear and precise communication channels with internal and external stakeholders.
• Strong attention to detail and accuracy in all tasks.
• Ability to manage multiple projects and prioritize effectively in a fast-paced environment.
• Excellent analytical, verbal, and written communication skills.
• Proficient in Microsoft Word and Excel for data entry and documentation.
• Strong interpersonal skills with a focus on providing exceptional customer service.
• Adaptability to frequent changes and a dynamic work environment.
• Proven ability to work collaboratively with team members and other departments.