Accounts Receivable Clerk

About the Role:

The Accounts Receivable Clerk plays a critical role in maintaining the financial health of our utility company by ensuring accurate and timely processing of incoming payments and managing customer accounts. This position is responsible for posting payments, processing invoices, and performing bank reconciliations to maintain accurate financial records. The role requires close collaboration with other finance team members to support month-end closing activities, including accruals and journal entries related to receivables. The Accounts Receivable Clerk will also handle wire transfers and collections activities to optimize cash flow and reduce outstanding receivables. Ultimately, this position ensures that all accounts receivable transactions are recorded accurately and efficiently, contributing to the overall financial integrity of the organization.

Minimum Qualifications:

• High school diploma or equivalent; Associate’s degree in Accounting or Finance preferred.
• Minimum of 2 years of experience in accounts receivable or related financial roles.
• Proficiency in accounting software and Microsoft Excel.
• Strong understanding of accounts receivable processes, including invoicing, payment posting, and collections.
• Basic knowledge of bank reconciliation and journal entry procedures.

Preferred Qualifications:

• Experience working in the utilities industry or a similar regulated environment.
• Familiarity with ERP systems such as SAP, Oracle, or similar platforms.
• Knowledge of wire transfer processing and electronic payment systems.
• Certification in accounting or bookkeeping (e.g., AAP, CPA candidate) is a plus.
• Excellent communication skills to effectively interact with customers and internal teams.

Responsibilities:

• Post and reconcile daily payments received from customers, ensuring accuracy and completeness.
• Process and verify invoices in accordance with company policies and customer agreements.
• Perform bank reconciliations related to accounts receivable transactions to ensure alignment with financial records.
• Manage accounts receivable aging reports and follow up on overdue accounts to support collections efforts.
• Prepare and post journal entries related to receivables, accruals, and adjustments as part of month-end closing.
• Coordinate wire transfers and other payment methods to ensure timely receipt and recording of funds.
• Collaborate with internal departments to resolve discrepancies and respond to customer inquiries regarding billing and payments.
• Maintain organized and up-to-date records of all accounts receivable transactions and documentation.

Skills:

The required skills such as accounts receivable management, posting payments, and processing invoices are essential for accurately recording and tracking customer payments on a daily basis. Bank reconciliation skills ensure that the clerk can verify and align financial records with actual bank statements, preventing discrepancies. Knowledge of wire transfers and accruals allows the clerk to handle complex payment methods and month-end adjustments efficiently. Journal entry skills are used to record necessary accounting transactions that impact the company’s financial statements. Preferred skills like ERP system familiarity and industry-specific knowledge enhance the clerk’s ability to navigate specialized software and regulatory requirements, improving overall accuracy and efficiency in financial operations.