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Accounts Payable Coordinator

Accounts Payable Coordinator

Foxborough Regional Charter SchoolFoxborough, MA, United States
9 hours ago
Job type
  • Full-time
Job description

Accounts Payable Coordinator

Work Year : 12-Month

Non-Union

Salary Range : $50K-$60K

Reports to : Director of Finance.

Location : In Person

Subject : N / A

Foxborough Regional Charter School District is committed to creating a work environment that celebrates and promotes diversity and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

District / School Overview

Foxborough Regional Charter School District (FRCS) is a unique and diverse school serving students from across Southeastern Massachusetts. Approximately 1500 students and families come from urban and suburban communities and represent various backgrounds, ethnicities, and experiences. Families in our three vibrant school communities (Elementary, Middle, & High School) speak over 20 languages and live in over 20 sending districts. Diversity is one of our greatest strengths; it drives positive student learning and life at our school. At FRCS, we value equity, teamwork, respect, and growth, and we have committed to hiring and retaining a diverse staff and employees who are committed to an antiracist curriculum and ideals.

Job Summary :

The Accounts Payable Coordinator reports to the Director of Finance and is responsible for accounts payable. This position is committed to the Foxborough Regional Charter School Board of Trustees' policies regarding equity, human rights, cross-cultural understanding, and FRCS Fiscal Policies & Procedures.

Responsibilities :

While actual roles and responsibilities will vary depending on individual circumstances, the Accounts Payable Coordinator will be required to perform the following tasks. Note that this list is not all-inclusive and that the Director of Finance will also assign other tasks he / she deems appropriate.

Accounts Payable

  • Prepare requisitions for the district and issue purchase orders (POs) to the appropriate requestors.
  • Ensure timely and accurate delivery of POs to vendors
  • Process all check / Credit card requests, as well as vendor invoices, ensuring they are matched with appropriate purchase orders and packing slips.
  • Reconcile credit card account transactions to ensure accuracy.
  • Ensure vendor payment checks are processed in a timely and accurate manner.
  • Distribute vendor checks and maintain organized records of vouchers and supporting documentation.
  • Communicate with vendors to resolve payment discrepancies, respond to inquiries, and address disputes.
  • Close out POs at the end of each quarter.
  • Maintain accurate vendor records, including address updates in AccuFund.
  • Ensure proper documentation for all accounts payable transactions to comply with internal controls and audit requirements.
  • Prepare and issue 1099 forms for vendors as needed.
  • Address business office inquiries regarding purchasing and invoice payment status.
  • Maintain and renew Procurement Certification as required.
  • Manage incoming mail and ensure proper distribution.

Additional Duties

  • Work with the Director of Finance on audit preparation.
  • Perform other duties as assigned.
  • Attend meetings as necessary.

    • Cultural Standards

  • Build and maintain positive, cooperative working relationships with all members of the school community to effectively carry out responsibilities.
  • Interact professionally and respectfully with a diverse range of constituents.
  • Take responsibility and accountability for assigned tasks, projects, duties, and adherence to policies and procedures while maintaining a professional demeanor.
  • Prioritize and organize work efficiently to maximize productivity and ensure effective use of time.
  • Maintain a professional appearance by adhering to the FRCS dress code.
  • Demonstrate a commitment to professional growth by participating in and attending in-service programs, professional development, educational courses, and seminars.
  • Actively listen and respond in a respectful, non-confrontational manner to the opinions of others.
  • Foster a positive attitude in the workplace.
  • Maintain and respect the strict confidentiality of any sensitive information related to FRCS, its faculty, staff, and students.

    • Qualifications- :

  • Bachelor's degree (preferred).
  • Honor FRCS Shared Values : Transparent Communication, Honesty & Integrity, Respect,
  • Diversity & Equity, Teamwork, and Growth.
  • Experience in Accounts Payable roles.
  • Strong analytical, computational, and mathematical skills with the ability to apply logical reasoning.
  • Excellent communication and interpersonal skills for effective collaboration.
  • Highly organized with excellent problem-solving capabilities.
  • Exceptional attention to detail and accuracy in all tasks.
  • Proficiency in bookkeeping software-related applications.
  • Advanced computer skills in Microsoft Word and Excel, with the ability to create and edit complex spreadsheets.
  • High level of confidentiality, integrity, and trustworthiness in handling sensitive information.
  • Ability to take the initiative and work independently
  • Ability to de-escalate behaviors; Calm, neutral demeanor
  • Reliable and well-organized with sound judgment
  • Deep commitment to DEI and anti-bias, anti-racist approaches to education and service.
  • Candidates are subject to background checks, including CORI clearance and fingerprinting.
  • Current authorization to work in the United States
  • Candidates must have such authorization by their first day of employment.
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    Account Payable Coordinator • Foxborough, MA, United States