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Collections Representative In Office
Collections Representative In OfficeASC (American Screening Corp) • Shreveport, LA, US
No longer accepting applications
Collections Representative In Office

Collections Representative In Office

ASC (American Screening Corp) • Shreveport, LA, US
30+ days ago
Job type
  • Full-time
Job description
Benefits:
  • Competitive salary
  • Health insurance
  • Paid time off


Position Summary:
At American Screening Corporation (ASC), we aim to be the global leader in medical testing by partnering with 5 million companies and delivering positive outcomes to 1 billion people.

The Accounts Receivable Specialist is responsible for managing customer billing, collections, and payment application for a rapid drug and alcohol test manufacturing company.

This in-office position supports daily financial operations by ensuring accurate invoicing, timely collections, and close collaboration with internal teams including sales, customer service, shipping, and warehouse operations. This is a once in a lifetime opportunity to be on the ground floor of growing company with the latest technology developments projects that will serve 5 billion people.

Core Values:
American Screening Corporation fosters a culture that embodies the following core values:
  • Inspirational: Empowering teams to innovate and achieve greatness.
  • Disciplined: Upholding excellence and attention to detail in all endeavors.
  • Accountable: Ensuring transparency and trustworthiness in every action.
  • Execution: Delivering results with precision and efficiency.
  • Aligned: Synchronizing goals and values across the organization.
  • Transparency: Encouraging open communication and teamwork.
Key Responsibilities


Accounts Receivable & Billing


  • Generate and issue accurate invoices for rapid drug test kits, alcohol testing devices, and related products

  • Apply customer payments (checks, ACH, wire, credit cards) promptly and accurately

  • Reconcile customer accounts and investigate discrepancies

  • Maintain and monitor AR aging reports

  • Process credits, returns, and billing adjustments in coordination with customer service and logistics teams

Collections & Internal Coordination


  • Follow up on past-due accounts via phone, email, and in-person communication when needed

  • Work closely with the sales, warehouse, and shipping teams to resolve invoice or delivery disputes

  • Maintain strong working relationships with internal departments to support timely payment

  • Escalate delinquent accounts according to company policy

Compliance & Recordkeeping


  • Maintain accurate customer files, including tax-exempt certificates and payment terms

  • Ensure compliance with internal accounting procedures and audit requirements

  • Assist with month-end close and audit preparation

  • Support customer credit reviews and account setup

Reporting & Process Improvement


  • Prepare weekly and monthly AR and collection reports for management

  • Assist with cash flow tracking and forecasting

  • Identify opportunities to improve billing accuracy and reduce Days Sales Outstanding (DSO)

  • Perform additional accounting and administrative duties as assigned

Qualifications


Required


  • 2+ years of Accounts Receivable experience (B2B preferred)

  • Experience in a manufacturing, distribution, or healthcare-related environment

  • Strong attention to detail and organizational skills

  • Proficiency in accounting software (QuickBooks, NetSuite, SAP, or similar)

  • Working knowledge of Microsoft Excel

  • Strong verbal and written communication skills

  • Ability to work on-site during standard business hours

Preferred


  • Experience with medical devices, diagnostics, or regulated products

  • Familiarity with distributor, clinic, laboratory, or employer accounts

  • Knowledge of sales tax and tax-exempt customers

  • Associate’s or Bachelor’s degree in Accounting, Finance, or related field

Key Skills


  • Accounts Receivable & Collections

  • In-Office Team Collaboration

  • High-Volume Invoicing

  • Customer Account Reconciliation

  • Financial Reporting

  • Compliance & Documentation

Work Environment


  • On-site office within a manufacturing and distribution facility

  • Fast-paced, deadline-driven environment

  • Regular interaction with accounting, sales, customer service, and warehouse teams

  • Standard business hours, Monday–Friday


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Collections Representative In Office • Shreveport, LA, US

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