Operations Assistant

Job Description

Job Description

Operations Assistant

Venture Capital

San Francisco

Overview

Hiring firm is an investment manager with multiple funds focused on primary commitments to venture funds,

secondaries, and direct investments.

The role will be located in the San Francisco financial district.??

The Company is seeking an Operations Assistant to support the Company's Operation team. The incumbent will play a key role supporting the various aspects of the company's internal business practices. This will also include executive-level support for the Operating Partner, as well as projects and support for the other operational teams : Finance, Legal, and Human Resources. The Operations Assistant will report to the Vice President, Human Resources. ?

Essential Responsibilities

Provide administrative support to the Operating Partner, including but not limited to : ?

Calendar and contact management?

Travel coordination??

Managing expenses?

Supporting various projects, initiatives, and research, as assigned??

Provide support to other operations team leads, include coordinating meetings with large-scale attendance, interview scheduling, signatures, mailing, and occasional projects.?

Provide general facilities and office services to the SF office, including but not limited to : ?

Build and maintain the company's office management budget??

Kitchen maintenance?

Maintaining supplies & facilities??

Managing the company's main line telephone to direct incoming calls ?

Distributing incoming mail and packages?

Help ensure the Company's IT managed service provider is delivering quality and timely resolutions to IT service tickets, by escalating tickets as needed to the management team?

Maintains the Company's list of software subscriptions, databases and vendors contracts, and works with various team members to coordinate renewals?

Maintain bi-weekly All Hands meeting scheduling and notes?

Support HR & Ops team initiatives, such as planning company events and meetings, aimed at enhancing workplace culture and communication.??

Required Skills / Abilities

Excellent organizational skills and attention to detail

Excellent written and verbal communication skills

Exhibiting a commitment to customer service and relationship-building

Ability to create and improve processes

Self-motivated and proactive team player

Proficient with Microsoft Office Suite or related software

Strong interest in learning about the management of the company's internal business practices

Education and Experience

A minimum of 3 years of relevant or transferrable work experience

Bachelor's degree required

Company Responsibilities

All employees are expected to support the Company in the successful completion of annual firm goals and objectives

Able to work regularly in-person; up to 4 days per week