Administrative Assistant, (NS)Item# 00076

Executive Administrative Assistant

Provide executive administrative support to Executive Management in Retirement Services. Handle highly sensitive matters. Communicate with customers, stakeholders, and agency staff. Prepare confidential documents and correspondence. Conduct research and communicate findings. Coordinate and arrange Executive's daily schedule. Oversee Bureau administrative support function including supervision of other staff. Develop forms and procedures. Screen calls, emails, and visitors, routing each appropriately. Other duties as assigned.

Minimum Qualifications : Four or more years of secretarial experience of which two years must have been in support of the Bureau Director level or above. An associate's degree in Secretarial Science may substitute for two years of secretarial experience.

Preferred Qualifications / Knowledge, skills, and abilities : Demonstrated ability to communicate with tact and diplomacy, both orally and written. Proficiency in Microsoft Outlook, Word, Excel and PowerPoint. Exceptional organizational skills. Demonstrated ability to effectively manage multiple priorities while also determining the importance and urgency of each. Excellent interpersonal skills. Demonstrated knowledge of business protocol and experience working in a professional environment. Ability to maintain confidentiality with sensitive information and circumstances. Demonstrated ability to work independently and use sound judgement. Ability to review written requests and research associated materials and / or resources. Be reliable, dependable, and cooperative. Organizational knowledge of the Office of the State Comptroller (OSC) and / or the New York State and Local Retirement System (NYSLRS) and / or another state agency.

Telecommuting : The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency's mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee's primary residence location, duties, and work performance are aligned with telecommuting and operational needs they may be allowed to do so. Generally, OSC employees may telecommute up to 5 days per pay period but may be approved to telecommute less.

Reasonable Accommodation : The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924.

Equal Opportunity Employment : The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.

The Office of the State Comptroller does not participate in E-Verify or sponsor visa applications. OSC offers competitive salaries and benefits, and opportunities for advancement, continuing education, and professional development. We provide a professional environment where employees are encouraged to push themselves while maintaining work-life balance. Our generous benefits package includes : A state pension with vesting after five years' service, comprehensive medical, dental and vision insurance available to all employees and their dependents, flexible spending accounts for dependent and health care, Productivity Enhancement Program (PEP), allowing eligible employees to exchange previously accrued leave in return for a credit to be applied toward their health insurance, Public Service Loan Forgiveness (PSLF), NYS Deferred Compensation plan, access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds, holiday and paid time off, shift and geographic pay differentials, a committed continuous learning environment, informational Brown Bag sessions, wellness at work programs to promote employee health and wellness, OSC mentoring program to network, contribute, and provide an opportunity to strengthen competencies in a variety of areas, and much more.