Housing and Residence Life Data Clerk

Position Overview

Position Summary

Under limited supervision, provide clerical support and input, maintain, and ensure the accuracy of data for the Housing & Residence Life area on a regular basis.

Requirements

Duties and Responsibilities :

• Coordinate assignments of residence halls and apartments
• Coordinate billing procedures for residence halls, apartments and meal plans including BANNER rate table and assessment of charges
• Supervision of front office operations
• Create and prepare reports and databases for internal departments and external vendors
• Coordinate mailings containing information on meal plans and residence hall assignments
• Maintain payroll and personnel records for staff employees
• Maintain housing files and records
• Oversee the scanning and indexing all residence hall and apartment paperwork into Imaging for BANNER access.
• Make appropriate charges to students' accounts and answer inquiries pertaining to housing, meal plans, and account charges
• Perform routine checks of information on documents including applications, assignments and room changes
• Prepare daily deposits
• Greet and direct visitors, and when appropriate, resolve routine problems and answer inquiries concerning activities and operations of the department
• Provide customer service to visitors, staff, and students
• Perform routine secretarial duties, such as word processing / typing, filing, verifying information, updating forms coordinating flow of documents and scheduling office staff rotations and meetings
• Operate personal computer to enter data, compile and type reports, prepare letters (including but not limited to rent and extension), mass emails and general correspondence
• Perform a range of operational support activities for the department and serve as a liaison with other campus departments and vendors on basic billing and / or operational matters
• Sort, screen, and distribute mail
• Order, stock, and distribute office supplies
• Coordinate with building staff to ensure the timely submittal of paperwork to main office
• Perform other duties as assigned

Minimum Job Requirements :

A high school diploma or an equivalent certificate and a minimum of one year experienced directly related to the duties specified is required.

Knowledge, Skills and Abilities :

Working Conditions

Physical Demand and Working Conditions :

Essential Functions : [As defined under the Americans with Disabilities Act, these include the aforementioned duties and responsibilities, job knowledge, skills, and abilities, physical demands and working conditions. This is not necessarily an all-inclusive listing.]

Additional Information

Application Review Date : Open Until Filled

Condition of Employment : Must pass a pre-employment background check.

Electronic Application Instructions : Electronic applications should be submitted through the "Apply" link on the top of this page. Please attach the following required documents to your electronic application :

Required Documents :

Letter of Interest

Contact information for three references (blind or off list reference checks may be conducted on finalists

Please ensure that you attach all required documents, even if you have applied for other positions at ENMU, as the committee does not have access to those records.

Equal Employment Opportunity / Title IX / IPRA. Eastern New Mexico University does not discriminate based on race, color, national origin, religion, sex (including pregnancy, gender identity, and sexual orientation), age, disability, genetic information, veteran status, or any other characteristic protected under federal, state, or local laws. If reasonable accommodation is needed to participate in the job application or interview process, or to perform essential job functions, please contact the office of human resources at (575) 562-2115. New Mexico is an open records state; therefore, ENMU complies with the Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2, from the Office of the New Mexico Attorney General. Any concerns regarding sex discrimination should be addressed to the Title IX Coordinator at either titleix.coordinator@enmu.eu , (575) 562-2235, or Quay Hall Office 109, 1500 S Avenue K, Portales, NM 88130. Requests for inspection of public records should be sent to planning.analysis@enmu.edu . For any other inquiries, please contact Human Resources at (575) 562-2115 or e-mail ENMU.HRrecruiter@enmu.edu .