Proposal Coordinator

In this position, you will be a member of the Markit! Business Development Team. This role will support our Regional Sales and Estimation staff on the administration of bid management, reviews, and proposals.

Location: Headquartered in Colorado Springs, Colorado.

Travel: 10 – 15%

Duties:

• Review databases looking for potential bids.
• Review RFPs and summarize response requirements, including development of a compliance matrix and proposal outline.
• Develop a simple response plan that assigns writing assignments per the outline, defines response content by section, and establishes deadlines.
• Work with the team to develop response content and track team progress based on the compliance matrix and proposal outline.
• Manage the bid timeline, ensuring that all deadlines are met.
• Maintain templates and tools that support efficient response to opportunities.
• Utilize stock graphics to better communicate concepts, processes and workflows.
• Review and edit content submitted by others.
• Assess compliance with RFP requirements and clarity of message.
• Participate in proposal review activities and meetings.
• Assemble proposal for management review and final submission.
• Work collaboratively with the team to develop timely responses to RFPs.
• Support development for presentations, infographics, LinkedIn or related content, and support multimedia outreach efforts.
• Manage company and employee business licenses; registering and renewing as needed.
• Manage company bonding; requesting bid and performance bonds as needed, ensuring project bonds are sent to clients and closing out bonds upon project completion.
• Complete data entry into CRM.
• Other administrative duties as needed.

Requirements:

• Excellent written communication skills, including grammar and punctuation.
• Mastery of processes and programs to develop effective proposals, including content and graphics.
• Strong communication skills with the ability to work with diverse staff.
• Organized and stellar time management skills.
• Must be able to manage multiple priorities and tight deadlines.

Personal Behaviors:

• Highly detail oriented with the ability to break down elements and requirements from complex requests for proposals.
• Works and interacts well with others.
• Must be comfortable holding internal and external team members accountable.
• Quality driven and detail oriented.
• Innovative and self-directed person that seeks continual improvement.
• Acts with the highest integrity always.
• Adapts quickly to a growing and changing work environment.
• Excellent work ethic and a positive attitude.
• Willingness to accept new and additional responsibilities.
• A desire for learning, growing and having fun.

Preferred Background & Experience:

• Undergraduate degree in marketing, communication, journalism, or a related field.
• 1+ years of experience as a marketing or proposal coordinator.
• Knowledge of proposal development process.
• Experience entering and maintaining data in CRM.
• Strong computer skills with Microsoft Office, Adobe, Illustrator, InDesign and/or related programs.

Benefits:

• Health insurance including medical, dental and vision.
• Supplementary insurance including life, short and long term insurance.
• Paid holidays, vacation and personal time.
• Retirement with company match.
• Hybrid, flexible schedule!

Markit! Forestry is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or status as a protected veteran.

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