Sr. Project Manager

Senior Project Manager

The Senior Project Manager supports and / or leads all phases of the project lifecycle for a diverse portfolio of projects that contain a technological component.

In this strategic role, the Senior Project Manager will be responsible for planning, executing and delivering projects on time and within budget. Key responsibilities include coordinating internal resources across departments and project teams, ensuring alignment and momentum without direct staff management. This position also ensures rigorous quality control and risk management throughout the lifecycle and provides leadership on post-upgrade initiatives and other projects.

Essential Job Functions :

• Plan and oversee projects and initiatives that contain technological components and are aligned with organizational objectives
• Manage project execution to achieve on-time delivery and adherence to budget targets, proactively addressing scope changes and potential risks
• Define project scope, objectives, deliverables and success criteria in collaboration with team leaders, senior management and relevant stakeholders
• Develop comprehensive project plans, schedules and communication strategies, detailing milestones, critical path items, dependencies and resource requirements
• Coordinate cross-departmental resources to maintain and keep momentum going through strong stakeholder partnerships
• Monitor progress through status reports, weekly summaries, etc., and communicate updates, obstacles and corrective actions to all parties
• Draft, submit, and recommend revisions to project charters, statements of work, RFPs, budgets and / or proposals, ensuring financial and structural alignment with project goals
• Build and sustain business relationships with internal teams, external contractors, consultants and vendors to support project success
• Identify and resolve issues, conflicts and critical-path constraints by facilitating stakeholder discussions, driving consensus or reporting escalations when needed
• Utilize tools such as Microsoft Project, Planview PPM Pro, Confluence, JIRA (or equivalent) to schedule tasks, track deliverables and adjust timelines as needed
• Develop a variety of presentations for reporting work accomplishments, actual vs. budgeted time, obstacles, risks, requirements, progress, etc. in various formats, e.g., PowerPoint slides, Excel charts, pivot tables, spreadsheets, Visio, Adobe reports, Microsoft Word documents, etc.
• Identify and document project requirements, individually and in partnership with IT Business Systems Analysts
• Prepare senior leadership engagement reporting to identify upcoming project activities that may impact staff within their purview
• Conduct post-project reviews, after-action reports and document lessons learned and produce recommendations to improve future project performance
• Manage records created and received in compliance with the Records Management Policies and Procedures.

Required Knowledge, Abilities and Skills Essential to Job Functions :

Required Software Knowledge and Skills essential to Job Functions :

Proficiency with Microsoft Teams, Project; advanced skills in Excel and PowerPoint. Familiarity or ability to learn agile tools such as JIRA or Confluence, BI platforms and cloud-based work management solutions relevant to the position

Safety Responsibility :

Perform all job duties and responsibilities in a safe manner to protect oneself, fellow employees, and the public from injury or harm. Promote safety awareness and follow safety procedures and policies. Take an active part in reporting unsafe conditions and any hazards within the workplace to their Supervisor, Manager and / or the Safety Department.

Qualifications :

Training and / or Education : Candidates must hold either industry-recognized certifications (e.g., PMP, PgMP or PMI-ACP) paired with relevant professional experience or a bachelor's degree in computer science (or a related discipline) an accredited institution

Required Experience :

Preferred Experience :

Licenses or Certificates :

Special Requirements :

This position is classified as essential personnel.

FLSA Status : Exempt

Physical Demands :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work requires high-speed operation of keyboard devices.

Unusual Demands :

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work involves meeting multiple demands on a timely basis. Duties may require some seasonal overtime.

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.