Administrative Assistant - Office of the Dean

Administrative Assistant

The Penn State College of Medicine seeks a highly organized, professional, and service-oriented Administrative Assistant to join the Office of the Dean. This position plays a key role in supporting the daily operations of the Dean's suite and ensuring a welcoming, efficient, and professional environment for students, faculty, staff, and visitors.

Key Responsibilities :

• Manage daily front office operations for the Dean's suite, setting priorities and supporting operational efficiency.
• Provide comprehensive administrative support to two executives, including calendar management, meeting preparation, agenda development, event coordination, and other related duties as assigned.
• Oversee office purchases, expense reconciliation, and supply / service needs.
• Triage and route incoming calls, emails, and correspondence to appropriate contacts.
• Act as a primary point of contact for visitors, fostering positive relationships with internal and external stakeholders.
• Assist patients who are lost or in need of directions to clinic, lab, or radiology appointments.
• Provide general administrative support as assigned by the Executive Administrator.

Correspondence & Communications :

Event Planning & Coordination :

Backup Support to the Dean :

Qualifications :

Additional Information :

This role requires occasional evening hours in support of events and programs.

Minimum Education, Work Experience & Required Certifications :

Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications : None

Background Checks / Clearances :

This position requires the following clearances in addition to applicable background checks : PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

Salary & Benefits :

The salary range for this position, including all possible grades, is $42,100.00 - $61,000.00. Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

EEO Is The Law :

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.