Administrative Assistant I

Administrative Assistant I / II

Under general supervision of the Support Division Supervisor, perform a variety of tasks to support the mission and goals of the office. Specific duties will vary on a daily basis. Work is performed within the general framework of established departmental rules and regulations. Successful performers are those who are capable and willing to make decisions that are consistently in line with the offices mission, goals and objectives. Personal conduct (on-duty as well as off-duty) must be such that it does not bring disrepute or unnecessarily endanger the publics trust or confidence in the agency or its members. Performs other duties as assigned.

The duties described below are indicative of what the Administrative Assistant II might be asked to perform. This job description is to incorporate any County Resolutions for the position of Administrative Assistant II. This position description is not designed to list all tasks and responsibilities of this position. Geary County reserves the right to revise or change job duties as the need may arise. This position description does not constitute a written or implied contract of employment.

Administrative Duties

Operate the Agencys telephone by taking calls and detailed messages, answering questions, paging or transferring calls to the appropriate personnel. Prepare and execute Sheriffs Sales on behalf of the Geary County Sheriff. Understands and abides by standard operating procedures and Office policies. Receives monies, makes change and ensures accurate fiscal records are kept. Communicate with members of the general public who report incidents in person. This requires the ability to obtain pertinent information and effectively communicating with law enforcement officials. Learns and maintains a good working knowledge of other areas of responsibility with the Geary County Sheriffs Office Administration Division. Refers pre-employment screening results to the Geary County Sheriffs Office Patrol Captain. This duty includes preparing new hires for employment.

Security Duties

Monitors security cameras for the Geary County Sheriffs Office. Ensures security of all entry / exit doors of the Geary County Sheriffs Office to prevent breach by unauthorized personnel and control visitor and delivery access to the building. This duty includes maintaining the guest / visitor log, providing a visitor badge and escort.

Background Check Duties

Utilizes the Agencys database, National Crime Information Center (NCIC) and Kansas Criminal Justice Information System (KCJIS) for the purpose of sending, obtaining and entering information for the Geary County Sheriffs Office. Conducts record checks and requests for government agencies, general public and outside organizations.

Civil Process

Communicates with the general public by phone and in person regarding the service of civil process in accordance with Chapter 60 of the Kansas Statutes Annotated. This duty requires a basic knowledge of landlord / tenant laws in the State of Kansas.

Fingerprinting

Communicates with and fingerprint members of the general public for the purpose of employment, Concealed Carry Permits and Federal Firearms Licenses.

Registered Offenders

Communicates with persons who reside and / or work within Geary County that have been deemed Registered Offenders by State or Federal Court Systems. Understands and implements all applicable statutes regarding Registration for Sex, Violent and Drug Offenders. Understands and operates the Kansas Offender Registration Tool (KSORT) in order to register all required offenders and ensure proper reporting to the Kansas Bureau of Investigation (KBI). Refers criminal cases to the Geary County Sheriffs Office Investigations Division for all Registered Offenders who are non-compliant. Refers compliance checks to the Geary County Sheriffs Office Investigations Division for all Registered Offenders who are believed to have provided false information during the registration process.

The requirements listed below are representative of the knowledge, skill, and / or ability.