Operations Support Assistant

Job Description

Job Description

Essential Functions :

• Provides administrative support for all areas of Operations including but not limited to fleet, parking, restaurant, cafeteria, janitorial, etc. requests.
• Administer access-related assignments including but not limited to parking, building / facility, card replacement, EV, access verification, etc.
• Maintains communication and coordinates with vendors, attendants, management company and appropriate departments regarding garage parking activations, deactivations, violations, and updates.
• Oversees, receives, process, maintains, and fulfills physical and online order requests for GL store, restaurants, cafeterias, vending machines, janitorial, and assigned departments.
• Responds and supports operations-related inquiries; partners with appropriate and / or escalates requests as needed.
• Generates, maintains, updates, and distributes Operations reports.
• Coordinates activities related to anonymous text suggestion hotline; forwards to the appropriate team and responds to text as needed.
• Coordinates employee, office, department, and facility relocations with appropriate departments (e.g., janitorial, facilities, IT, etc.) to ensure a smooth and efficient transition.
• Assist in the creation and development of name tags, posters, flyers, etc.
• Receives, submits, processes, and reconcile ordering requests for assigned department such as Cafeteria, etc.
• Utilizes accounting software (e.g., QuickBooks) to track, reconcile, organize, and archive invoices for designated operation expenses; submits vendor payment accordingly.
• Updates and maintains restaurant and cafeteria menu including new menu items, drinks, supplies, etc. into Universal Desktop; maintains, updates, and ensures accuracy of priced items.
• Assists with planning, coordination, and the execution of various company events and assigned projects.
• Provides support for designated company events by responding to event inquiries, developing template / resignation / forms, works with IT department to set-up registration booths, and additional assignments as necessary to ensure a successful event.
• Facilitates parking orientation.
• Drafts, sends, collects, and tracks all parking related documentation including but not limited to policies, assignments, violation, updates, construction, etc.
• Travels to various facilities, banks, stores, etc. as needed to complete assignments.
• Oversees Executive kitchenette, ensuring sufficient supplies and replenishing accordingly.
• Performs other related duties and projects as business needs require at direction of management.

Education and Experience :

Pay Range : $19.90 / hr -$26.59 / hr