Payroll Specialist

Payroll Specialist

Salary : $55,000 - $59,000, with regular merit-based increases

Our client is seeking a detail-oriented and growth-minded Payroll Specialist to join a close-knit, collaborative payroll team. This role offers the opportunity to work in a dynamic environment where learning is encouraged, questions are welcomed, and teamwork is central to success. The ideal candidate will be comfortable navigating multiple systems, reconciling complex timesheets, and supporting employees across various states and pay groups.

Key Responsibilities

As a Payroll Specialist , you will be responsible for the following core functions :

Biweekly Payroll Processing (Approx. 75% of time on Mondays) :

Export time data from external systems

Pull and reconcile reports

Collaborate with HR and supervisors to resolve discrepancies

Prepare payroll batches and conduct final reviews

Timesheet Management and Analytics :

Enter and revise timesheets during payroll weeks

Perform detailed reconciliations and analytics using Excel

Ensure accuracy across multiple pay groups and state-specific requirements

Employee and Supervisor Support :

Respond to inquiries regarding payroll, terminations, referral bonuses, and expense reimbursements

Calculate final payouts and assist with administrative tasks during non-payroll weeks

Onboarding and HRIS Coordination :

Assist HR with onboarding tasks in UKG, including GL cost center updates, direct deposit validations, and tax adjustments

Support new hire setup and ensure payroll readiness

Qualifications

To thrive as a Payroll Specialist , candidates should meet the following criteria :

Must-Haves :

2+ years of payroll processing experience, ideally full-cycle

Familiarity with wage garnishments and benefit deductions

Strong communication skills and comfort using Outlook, Teams, and Excel

Ability to work independently while knowing when to ask questions

Desire to grow into a comprehensive in-house payroll role

Preferred :

Experience with high-volume payroll environments

Exposure to UKG and Sage Intacct systems

Understanding of journal entries

Timekeeping experience with a strong grasp of its connection to payroll

Tools & Systems

The Payroll Specialist will work extensively with :

UKG HRIS and external timekeeping systems

Excel (basic functions required; pivot tables taught as needed)

Sage Intacct for expense and mileage reimbursements

Microsoft Teams for daily collaboration

Culture & Benefits

This is a business casual environment. The team values curiosity, attention to detail, and proactive communication-whether by email or picking up the phone when needed. The company offers :

Annual merit increases and performance-based bonuses

401(k) match and nearly full coverage of employee health premiums

Team lunches during payroll weeks (Mon-Wed)

Celebrations for National Payroll Appreciation Week and other team-building events

As a Payroll Specialist , you'll be part of a small, supportive team that believes in learning through collaboration and making work enjoyable through shared success.

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