Payroll Manager

Our client is a large, multinational GovCon in the Northern Virginia area is adding a Payroll Manager to their team. This role will oversee the entire payroll function and oversee a staff of 3. It will report into an awesome Director and be hybrid in office 3 days a week.

Responsibilities

• Responsible for the preparation and processing of semi-monthly payroll for a quickly growing company; review and ensure accuracy of approved timesheets for both QinetiQ US employees and subcontractors; track and deduct all garnishments and other special payroll deductions.
• Able to meet payroll and month end deadlines.
• Responsible for the coordination efforts between payroll, human resources, and other departments to ensure proper flow and maintenance of employee data (including preparation / distribution of detailed reports, e.g., overtime, leave balances, head count, SCA HW, and retirement contribution reports)
• Handle the administration of the electronic timekeeping system (Deltek and TimeAde). Setup each employee, valid programs for each employee's charges, and adherence to FLSA; monitor submissions of approved timesheets, ensure valid data transfers to / from payroll service
• Establish / maintain employee records; ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorization and adherence to APA policy including compliance with federal / state / local regulations.
• Update ADP with employee tax information, direct deposits, and other employee information.
• Research, maintain, and understand all State, local and federal withholding taxes, rules and regulations.
• GCS Employee Master File Setup - Ensure the integrity of the Employee Master File by entering and reviewing the information contained within the module against the Employee Setup Sheets.
• TimeAde subcontractor Master File setup - Ensure that all subcontractor employees are set up within Timeade and match the GCS database.
• Participate in the review of payroll with HR and management.
• Preparation of payroll entry, reconciliation of the pay register to the accounting system.
• Assist with audits, internal audits and various information requests from customers and other third parties.
• Provide Accounting analysis and complex reconciliations.
• Maintain employee and project Concur master file and upload into Concur on a frequent basis for employee travel and expenses.
• Create Concur Payroll file and upload into ADP for payment.
• Special Projects - Work on special projects as workloads allow, including incurred cost submissions, rate calculation projects, and others as identified.
• Other duties as may be assigned.

Required Qualifications

IND123