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Team Coordinator
Team CoordinatorKelly • Raritan, NJ, US
Team Coordinator

Team Coordinator

Kelly • Raritan, NJ, US
1 day ago
Job type
  • Full-time
Job description

At Kelly, we're passionate about helping you find a job that works for you. How about this one? We're seeking a Team Coordinator to work at a premier medical device company, J&J MedTech, in Raritan, NJ. With us, it's all about finding the job that's just right.

Salary / Pay Rate / Compensation : $25-$33 / hour (depending on experience)

Shift : Monday-Friday, 8am-5pm

Location : Hybrid in Raritan, NJ, 3 days onsite, 2 days WFH

Benefits : Med / Den / Vis, 401(K), PTO, and Paid Holidays

Why you should apply to be Team Coordinator :

  • Join a leading company in the medical device industry known for its commitment to innovation and excellence.
  • Enjoy a collaborative work environment that values teamwork and supports professional growth.
  • Benefit from a role that offers diverse responsibilities, ensuring no two days are the same.
  • Work in a dynamic setting where your contributions will have a direct impact on the team's success.

What's a typical day as Team Coordinator? You'll be :

  • Calendar Management : Coordinate complex calendars by managing meeting and travel schedules, arranging meetings with both internal and external partners, and adapting to last-minute changes as priorities shift.
  • Vendor & Travel Oversight : Oversee vendor relationships for meetings and travel, handle domestic and international travel arrangements, and track communications and analytics related to these activities.
  • Purchase Order Administration : Open and manage purchase orders, collaborating with internal teams to develop and process all necessary materials.
  • Report & Documentation Preparation : Prepare and manage reports, including expense reports, presentations, memos, correspondence, and project documentation as required.
  • Documentation & SharePoint Management : Administer the team SharePoint site so that all documents are current and accessible, and all data is accurate. Produce periodic reports that summarize team activity.
  • Inquiry Handling : Screen calls and respond to complex inquiries from employees and external sources, demonstrating sound judgment and professionalism.
  • Relationship Building : Build and maintain strong relationships with management at various levels, including Executive Administrative Assistants (EAAs) of other management team members, and provide backup support to other Administrative Assistants as needed.
  • Confidential Problem Solving : Exercise discretion and independent judgment to solve complex problems while maintaining confidentiality in all aspects of the role.
  • Project Management : Provide basic support to critical project management activities by helping to develop and execute project plans, monitoring timelines and milestones, proactively identifying and addressing risks, delivering progress reports, and helping to develop project communications.
  • Additional Responsibilities : Perform other duties as assigned to ensure the success of the team.

    • This job might be an outstanding fit if you :

  • A minimum of a High School diploma is required.
  • A minimum of 5 years of advanced administrative experience is required.
  • Proven ability to work collaboratively as part of a team, possess exceptional communication skills (both written and verbal), and operate with a high sense of urgency while maintaining a high degree of professionalism is required.
  • The ability to multi-task, work with minimal supervision, and achieve results in a fast-paced environment is required.
  • Strong organizational skills and attention to detail is required.
  • The ability to manage multiple priorities, maintain confidentiality, and operate with poise and professionalism in a complex, high-profile, and rapidly changing environment is required.
  • Experience supporting and working in a matrix organization is preferred.
  • Demonstrated proficiency in Microsoft Office programs (Word, Excel, PowerPoint, and Outlook) is required.
  • Experience working with procurement systems, travel systems and vendor systems (e.g., Concur, eMarketplace, etc.).
  • Demonstrated proficiency with productivity tools and portal technologies (e.g., Zoom, Teams, SharePoint, etc.) is required.
  • Experience managing multiple calendars via Outlook is required.

    • What happens next

    Once you apply, you'll proceed to the next steps if your skills and experience look like a good fit. But don't worry—even if this position doesn't work out, you're still in our network. That means all of our recruiters will have access to your profile, expanding your opportunities even more.

    Helping you discover what's next in your career is what we're all about, so let's get to work. Apply to be Team Coordinator today!

    GRACE

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    Team Coordinator • Raritan, NJ, US

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