(Part-time) Administrative Professional II (Substitute / Temporary)

Description of Basic Functions and Responsibilities

DESCRIPTION OF BASIC FUNCTIONS AND RESPONSIBILITIES :

Office support professional who performs a wide variety of complex and highly responsible administrative professional functions in support of the day-to-day operations, programs, and procedures within assigned area. Organizes and coordinates the workflow and office support functions within assigned area to relieve the assigned administrator of routine administrative details not requiring their immediate attention. Employees in this position receive limited supervision within a framework of standard policies and procedures. Employees in this classification may direct, oversee, and review the work of student assistants and other classified support staff. This position requires the use of initiative, organization skills, problem solving, and independent judgment in the processing of work through assigned area.

CLASSIFICATION : Range 35 on the current Classified Salary Schedule, Up to 28 hours per week, Up to 12 months per year. Work assignment hours vary from 8 : 00 a.m. to 5 : 00 p.m., Monday through Friday.

Typical Duties, Knowledge and Ability

This role presupposes duties of Administrative Professional I position description and includes :

Essential Functions :

• Effectively communicates and interacts with faculty, staff, and students.
• Exercises independent judgment; relieves assigned administrator of routine administrative actions not requiring their immediate attention.
• Performs varied and responsible administrative professional duties to assist in the coordination and processing of workflow within assigned area.
• Prepares correspondence, memoranda, reports, center and advisory committee minutes, and other materials.
• Participates in and / or coordinates the preparation, checking, compiling, and recording of a variety of data / information.
• Prepares and proofreads a wide variety of materials and documents such as interoffice communications, requisitions, forms, letters, reports, statistics, curriculum projects, classroom and instructional assignments, and specifications from rough draft or verbal instructions.
• Assists in preparing area budget including monitoring grants and maintaining detailed records.
• Keeps records of expenditures, budget accounts and running balances.
• Acts as information source regarding area policies, procedures, and requirements; receives and interviews callers and provides information, refers matters to proper staff using judgment, knowledge, and interpretation of established procedures / policies.
• Arranges and schedules appointments and meetings, notifies participants, confirms date and time, reserves meeting sites and prepares needed materials.
• Assists with development of schedule of classes and catalog information related to area activities and services in collaboration with the instructors, dean, and instructional services.
• Collects and handles incoming money and receipts for special projects.
• Receives, handles, and processes confidential information and requests ensuring that security and strict rules of confidentiality are maintained.
• Maintains accurate and detailed calendar of events, due dates, and schedules as they relate to assigned area to ensure proper tasks and activities occur as scheduled.
• Receives, reviews, and verifies documents, records, and forms for accuracy, completeness, and conformance to applicable rules, regulations, policies, and procedures.
• Receives, sorts, and distributes outgoing and incoming mail; prioritizes and designates appropriate response whenever possible and / or responding to correspondence as directed.
• Develops or assists in the development of office operating procedures, forms, worksheets, and record keeping systems.
• Makes travel arrangements.
• Directs, trains, and monitors student assistants; trains and oversees the work of others in a lead capacity.
• Participates in campus committees and events.
• Performs other related duties similar to the above in scope and function as assigned.

Knowledge of :

Ability to :

Experience / Education

Education Required :

Experience Required :

Experience Preferred :

Additional Information

Online Application with Additional Preferred Materials to be attached to application :

Attention Applicants :

The Shasta-Tehama-Trinity Joint Community College District ("Shasta College") does not discriminate against any person on the basis of race, color, national origin, sex, religious preference, age, disability (physical and mental), pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), gender identity, sexual orientation, genetics, military or veteran status or any other characteristic protected by applicable law in admission and access to, or treatment in employment, educational programs or activities at any of its campuses. Shasta College also prohibits harassment on any of these bases, including sexual harassment, as well as sexual assault, domestic violence, dating violence, and stalking.

Copyright ©2025 Jobelephant.com Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency

jeid-5c5690ff8cfd734da380e8e3ba03f5af