Associate University Registrar

Position OverviewMore than perhaps any other factor, the degree to which a university attracts and retains qualified students determines the success or failure of that institution. The Enrollment Management division is a key player in this activity and has a profound effect on the institutions success. Enrollment Management (EM) includes the following functional units : Office of Undergraduate Admissions, Graduate Enrollment Management, Financial Aid and Scholarships, Office of the University Registrar, Student Lifecycle Technology, Enrollment Marketing Communications, and Enrollment Management Services. The division is committed to developing a data-informed, forward-looking, comprehensive enrollment strategy that enables the institution to pursue strategic goals in an integrated and intentional manner.

The Office of the University Registrar reports to the Vice Provost for Enrollment Management which includes the following functional units : Office of Undergraduate Admissions, Financial Aid and Scholarships, Student Information Systems and the Office of the University Registrar.

The Office of the University Registrar (OUR) is responsible for catalog and course scheduling, room reservations, student enrollment, tuition and fee assessment, production and maintenance of the academic record including the official academic transcript, enrollment certification, graduation and diploma production.

The Associate University Registrar for Catalog, Scheduling, and Transfer Credit provides leadership, oversight, and strategic direction for the universitys academic catalog, course scheduling, classroom utilization, and transfer credit processes. This position manages staff, projects, and initiatives within the Office of the University Registrar to ensure accurate, efficient, and student-centered operations. The role collaborates closely with academic and administrative units to support degree progression, optimize classroom resources, and uphold compliance with federal, state, and institutional policies and and standards. The position serves as a subject matter expert, represents the university in professional associations, and acts on behalf of the University Registrar when assigned.

In addition to a competitive salary, KU offers great benefits to employees with up to 176 hours of paid vacation per year, 96 hours of sick leave earned per year, 9 paid holidays plus one discretionary day, a great retirement program, medical and dental insurance, life and disability insurance, other benefit plan options and state of Kansas discounts offered by various vendors. KU also offers educational opportunities for employees.

Job Description 40% Leadership

• Provide vision, leadership, and strategic direction for the transfer credit, catalog management and course and room scheduling functions that support the universitys mission and student success.
• Serve as the primary problem-solver for complex catalog, scheduling, and room utilization needs, including exceptions and appeals to established policies.
• Collaborate with academic units to develop course schedules that support degree progression, effective classroom utilization, and timely graduation.
• Lead and actively contribute to university committees and working groups focused on enhancing transfer credit, academic catalog, and scheduling processes.
• Establish, monitor, and evaluate unit goals and priorities; identify process improvements and track progress toward outcomes.
• Provide strategic direction for KUs transfer credit operations by aligning policies, resources, and statewide initiatives (articulation agreements, reverse transfer, Credit for Prior Learning) with institutional priorities and student success outcomes.
• Advise on curriculum and program development in support of academic planning.
• Maintain awareness of national trends and apply best practices to improve catalog, scheduling, and room utilization strategies.
• Demonstrate commitment to professional growth and foster a culture of continuous learning within the unit.

30% Project Management and Assessment

25% Supervision

5% Other Duties

Required Qualifications

This position requires a formal degree in the cited discipline area(s) to ensure that candidates have advanced knowledge, analytical skills and professional competencies necessary to perform the duties of the position. The level of degree is commonly recognized as the standard qualification for similar roles in the public and private sector, ensuring that the university remains competitive with industry aligned practices, enhances collaboration with external partners, and supports the delivery of services and programs that meet professional and market-driven expectations

Preferred Qualifications

Additional Candidate InstructionsIn addition to the online application, the following documents are required to be considered for this position :

Only complete applications will be considered.

Application review begins Oct. 20th, 2025 and will continue until a qualified pool of applicants are identified.

Contact Information to ApplicantsCasey Wallace

caseywallace@ku.eduAdvertised Salary Range74,000Application Review BeginsMonday October 20, 2025Anticipated Start DateMonday December 1, 2025Apply to Job