Accounts Receivable SpecialistPuerto Rican Cultural Center • Chicago, IL, US

Accounts Receivable Specialist

Puerto Rican Cultural Center • Chicago, IL, US

30+ days ago

Job type

Full-time

Job description

Job Description

Description :

Department : Finance / Grants Administration

Reports To : Finance Manager / Controller

Status : Full-Time | Non-Exempt

Position Summary : The Accounts Receivable Specialist is responsible for managing the organization’s receivables, including invoicing, payment tracking, and collections. A key component of this role involves preparing, submitting, and tracking grant vouchers and reimbursements in compliance with funding requirements. This position plays a critical role in maintaining cash flow and ensuring fiscal accountability for grant-funded programs.

Key Responsibilities :

Accounts Receivable :

? Generate and issue invoices to clients, partners, and funding sources
? Record and apply payments accurately in accounting software
? Monitor accounts receivable aging and follow up on outstanding balances
? Maintain detailed records of all transactions and communications
? Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted

Grant Voucher Preparation :

? Prepare and submit monthly or quarterly grant reimbursement vouchers in accordance with funder requirements

? Collect and compile supporting documentation (timesheets, receipts, reports) for voucher submissions

? Track voucher submissions and follow up on pending reimbursements

? Ensure compliance with federal, state, and local grant guidelines

? Maintain organized records for audit readiness and grant reporting

Collaboration & Compliance :

? Work closely with program managers and grant administrators to ensure accurate and timely reporting

? Assist with internal and external audits by providing requested documentation and reports

? Support month-end and year-end closing processes related to grant revenue and receivables

? Stay current on funder requirements and nonprofit financial compliance standards

Requirements :

Skills & Qualifications :

? Associate’s or bachelor’s degree in accounting, Finance, or a related field

? 2+ years of experience in accounts receivable or nonprofit finance, including grant reimbursement processes

? Familiarity with grant funding and reporting (e.g., government or foundation grants)

? Proficiency in accounting software (e.g., QuickBooks, Sage, or similar) and Excel

? Excellent attention to detail and organizational skills

? Strong verbal and written communication skills

? Ability to work independently and collaboratively across departments

? Knowledge of nonprofit accounting principles is a plus

Preferred Qualifications

Experience with federal and state grants (e.g., OMB Uniform Guidance)

? Bilingual (English / Spanish or other community language) is a plus

? Experience Fundez or Quickbooks

? Prior work in a nonprofit, education, or social services organization. What We Offer

? Competitive salary and benefits package

? Paid time off and holidays

? Health, dental, and vision insurance

? Professional development opportunities

? A supportive, mission-driven team culture

To Apply :

Please submit your resume and a brief cover letter outlining your qualifications and interest in the role to (email). Be sure to include “Accounts Receivable Specialist Application – Lisette Fuentes” in the subject line.

The Puerto Rican Cultural Center is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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Account Receivable Specialist • Chicago, IL, US