Opportunity
Open date : October 27, 2025
Close date : November 6, 2025, at 5 : 00 p.m. Interview : To be determined by Hiring Department
This is a limited service, 19-hour per week position.
The position
Under general direction of assigned supervisor, the Administrative Aide I performs a wide variety of general administrative duties for the Recreation and Parks Department.
The Administrative Aide I position is an individual contributor role that provides courteous and efficient internal and external customer service. Their role supports the Recreation and Parks Department in delivering quality programs and maintaining efficient operations that enhance the community's recreational experience. Through their administrative and clerical expertise, they help ensure that Santa Maria residents can enjoy well-organized activities, accessible facilities, and a welcoming environment that promotes healthy, safe, and enjoyable participation for all.
What we do
The Department of Recreation and Parks' mission is to enrich the lives of the residents of Santa Maria through quality recreation programs and services; and to provide safe and well-maintained facilities and parks, while anticipating the changing needs of the community. The department operates 234 acres of developed parkland in 28 neighborhood and community parks, part of the 1,774-acre Los Flores Ranch Park property, the Abel Maldonado Community Youth Center, and other community centers. The department provides programs in aquatics, youth and adult sports. It also manages the City's Urban Forest Program.
Ideal candidate statement
The ideal candidate for the Administrative Aide position is a highly reliable and courteous professional with a strong background in clerical support, office administration, and basic accounting functions. They possess experience in processing invoices, maintaining accurate records, and supporting day-to-day operational needs in a fast-paced environment. This individual demonstrates strong communication skills, follows instructions effectively, and works well both independently and as part of a team. A commitment to providing excellent customer service is essential, along with maintaining a positive and professional public image when interacting with staff, vendors, and the community.
- Spanish-speaking skills are a plus
Required submittals
Online application with complete, up-to-date information
Duties
These duties are a representative example; position assignments may vary depending on the business needs of the department and organization. This position :
Acts as a receptionist at the Recreation and Parks public counter; screens calls and walk-ins; responds to inquiries and requests; provides status updates on facility rental permits, class registrations, event permits, and general event information.Accurately enters information into software systems such as ActiveNet and Workday.Accepts and processes payments.Updates and maintains electronic records.Handles administrative details in assigned area of responsibility.Provides basic research assistance in a variety of municipal administrative areas.Responds to general citizen inquiries and complaints.Provides information to departments and City employees on assigned program areas.Processes payments to vendors, suppliers, and contractorsMaintains audit records for grant-funded projects and prepare financial reports and grant claims for reimbursable expenditures.Provides records management for assigned program areas.Performs other related duties as assigned.Demonstrates punctual and reliable attendance.Scope of assigned area will depend on departmental structure and is at the discretion of the Director.Upholds the values of the organization and has strong customer service orientation.Core competencies
Individual contributor :
Team Player - Effective performers are team oriented, share resources, respond to requests, and support a spirit of cooperative effort.Customer Orientation - Effective performers are in touch with community needs and review the organization through the eyes of Santa Maria residents. They go out of their way to anticipate needs.Integrity - Effective performers think and act ethically and honestly, take responsibility for their actions and foster a work environment where integrity is rewarded.Communicativeness - Effective performers recognize the essential value of continuous information exchange and the competitive advantage it brings. They actively seek information from a variety of sources and disseminate it in a variety of ways. They use modern technologies to access and circulate information, even across great distances. They take responsibility for ensuring that their people have the current and accurate information needed for success.Initiative - Effective performers are proactive and take action without being prompted. They do not wait to be told what to do or when to do it. They see a need, take responsibility, and act on it. They make things happen.Composure - Effective performers maintain emotional control, even under ambiguous or stressful circumstances, and demonstrate emotions appropriate to the situation.Functional / Technical Expertise - Effective performers are knowledgeable and skilled in a functional specialty (e.g., finance, public works, planning, information technology, human resources, etc.), and remain current in their area of expertise.Problem Solving & Decision Making - Effective performers identify problems, solve them, act decisively, and show good judgment.Learning Agility - Effective performers continuously seek new knowledge, are curious, learn quickly, and use new information effectively.Drive / Energy - Effective performers have a high level of energy and are ambitious and passionate about their role. They have stamina and endurance to maintain a fast pace.Minimum Qualifications
Ideally, 1 year of administrative experience and / or secretarial experience; andGraduation from high school or GED equivalent; andMust be at least 18 years of age.Selection Process
Conditions of employment
Requires completion of a background investigation to the satisfaction of the City.The incumbent must meet the physical requirements of the job class and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the duties to be performed.Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by-case basis.Application ranking
The complete application packet will be evaluated and scored. Therefore, it is essential that you include all relevant skills, knowledge, experience, and education. An applicant's final ranking on the eligibility list will be determined by their submitted application materials. The Hiring Department will interview selected candidates from the eligibility list who best meet its needs.
If you are experiencing any technical (computer-related) difficulties or need help with attaching documents to your application, call the NEOGOV helpline for assistance at 1-855-524-5627.
