Sales & Event Coordinator Limelight Aspen & Snowmass

Position Summary

The Sales & Events Coordinator is responsible for building and maintaining strong client relationships while supporting the sales and events team in driving business growth. This role serves as a key point of contact for clients once booked at the hotel managing inquiries building group blocks processing payments and managing rooming lists and sales initiatives to ensure seamless execution. The Sales & Events Coordinator will utilize Delphi HMS and Synxix predominantly and may assist with proposals contracts banquet event orders. This position reports to the Director of Sales.

Job Posting Deadline

Applications for this position will be accepted until December 28 2025.

Essential Job Functions / Key Responsibilities

Serve as a primary contact for clients responding to inquiries and providing detailed event information

Assist in the coordination of site visits property tours and client meetings to showcase event spaces and offerings

Assist in processing client deposits managing payment schedules and ensuring contract compliance

Collaborate with sales and event managers to generate leads follow up with clients and close sales opportunities

Support marketing efforts by preparing promotional materials and assisting with special sales initiatives

Ensure all group handling aligns with 4-star luxury hospitality standards to exceed client expectations

Provide exceptional customer service and build long-term client relationships through proactive communication

Other duties as assigned

Qualifications :

Education & Experience Requirements

Bachelors degree in Hospitality Business or related fieldpreferred

Two years of related experience required

Knowledge Skills & Abilities

Detailed knowledge of sales processes workflows and decision-making protocols

Knowledge of company policies and procedures

Knowledge of Microsoft Suite

Knowledge of HMS Delphi and Synxix

Additional Information :

Work Environment & Physical Demands

Ability to stand type and sit at desk / computer for most of the work shift executing repetitive movements

No adverse or hazardous conditions

Not required but preferred to be able to occasionally lift push or pull 25 lbs. individually or with assistance

Job Benefits

This position is classified as a regular full-time position eligible for the following benefits :

Enrollment dates differ across the various programs.

Health Dental and Vision Insurance Programs

Flexible Spending Account Programs

Life Insurance Programs

Paid Time Off Programs

Paid Leave Programs

401(k) Savings Plan

Employee Ski Pass and Dependent Ski Passes

Other company perks

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. By accepting a position with Aspen One Aspen Snowmass Aspen Ventures or Aspen Hospitality you acknowledge that you are able to perform the essential functions of the job with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. To request accommodation during the application and interviewing process please contact Human Resources at .

This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties responsibilities and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice.

Aspen One is an equal opportunity employer (Minority / Female / Disabled / Veteran). At Aspen One inclusion equity and diversity are fundamental to fulfilling our vision of building a better workplace and better world. From our hiring practices through the entire employee experience we embrace and celebrate the unique experiences perspectives and cultural backgrounds that each employee brings to the workplace. We encourage diverse points of view which allows us to develop innovative solutions to the ever-evolving world of work. Aspen One strives to foster an environment where our employees feel respected valued and empowered and our team members are at the forefront of helping us promote and sustain an inclusive workplace that works for all.

For an overview of Aspen One Companys benefits and other compensation visit One participates in E-Verify.

E-Verify & Right to Work Poster

Remote Work : No

Employment Type : Full-time

Key Skills

Time Management,Marketing,Customer Service,Google Docs,Organizational skills,Expense Management,Hospitality Experience,Upselling,Event Planning,Events Management,Event Marketing,Project Coordination

Experience : years

Vacancy : 1