Compliance AnalystHarris County Department of Education • Houston, Mississippi, USA

Compliance Analyst

Harris County Department of Education • Houston, Mississippi, USA

6 days ago

Job type

Full-time

Job description

Primary Purpose :

Responsible for the procurement of quality products and services for HCDE in accordance with established policies and procedures. Responsible for working closely with divisions and vendors in reviewing contract terms and conditions ensuring contracts are complete with all attachments exhibits signatures and dates. Responsible for processing service provider requirements and overseeing the filing system for contracts notifying divisions of contract expirations and maintaining and electronicdatabase for contracts and supporting documents.

Qualifications :

Education / Certification :

Bachelors degree in business or related field from an accredited university
Professional certification in purchasing preferred
Texas Association of School Business Officials (TASBO) certification preferred
Membership in a professional purchasing organization
Membership in TASBO

Special Knowledge / Skills :

Ability to effectively utilize computers with experience in Microsoft Windows applications (Word Excel and Access)

Able to work with numbers in accurate and rapid manner

Able to organize prioritize meet established deadlines and handle multiple tasks

Able to maintain accurate confidential and auditable records

Able to communicate effectively (verbal and written) using proper English grammar

Knowledge of business and contract concepts

Ability to research applicablefederal state and local laws

Experience :

Two years purchasing experience with a school district or public agency preferred

Major Responsibilities and Duties :

Process requisitions (purchased orders) in an effective and timely manner; ensure purchases are made in accordance with establishedpolicies; expedite outstanding purchase orders; and resolve complexissues concerning terms and conditions price delivery etc with vendors.

Review bids proposal and other solicitation documents : work closely with client divisions to identify procurement needs and scope of work used in solicitationdocuments; assist facilitatorswith pre-proposal meetings; assist with the development and review of bid tabulations; organize evaluation committees; and maintainan accurate list of contract awards.

Assist with P-Card reconciliation review and support.

Monitor purchase orderactivity to ensure that all POs are issued within 72 hours of requisition.

Work closely with client divisions and vendors assisting with scope of work for contracts contract creation reviewing contract terms and conditions and ensuring contracts are filed accordingly.

Maintain and ensure the timely renewal of annual contracts leases and rental agreements and process contracts requiring renewal; ensure that required documentation is received from vendors.

For assigned RFPs review Board agenda items in accurate and timely manner ensuring contracts requiring Board approval are placed on the agenda by client divisions and contain all required documentation and signatures.

Obtain and ensure all necessary insurance certificates performance bonds and bid bonds are maintained.

Provide excellent customer service to all users regarding all purchasingfunctions.

Maintain a positive attitudeand a neat and professional appearance that exemplifies confidence and professionalism.

maintain confidentiality and excellent public relations with all parties.

Provide training to client user divisions on purchasing operations and requisitions processing.

Be familiar with and assist with duties assigned to other Purchasing personnelwhen necessary.

Assist divisions with obtaining pricing and quotes.

Advise divisions regarding purchasing procedures.

Assist with the preparation and submission of procurement awards applications.

Perform other duties as assigned.

Required Experience :

Key Skills

Abinitio,Apprentice,Dermatology,Cost Estimation,Data Networking,Liaison

Employment Type : Full-Time

Experience : years

Vacancy : 1

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Compliance Analyst • Houston, Mississippi, USA

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