Assistant to Division Director

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Job Title : Assistant to Division Director

Department : Medicine | IM Infectious Diseases

Administrative Assistant to Division Director who provides comprehensive administrative support to the Division Director of Infectious Diseases within the Department of Internal Medicine and anticipates their professional needs in relationship to their responsibilities; performs a variety of complex and confidential administrative support duties on behalf of the Division Director; effectively anticipates support needs and efficiently prioritizes duties; acts as first contact for all inquiries to Division Director’s office; researches, collects and summarizes data and information requested by division, department and OSU Medical Center leadership to aid in decision making and strategic planning processes; conveys directives and information from leadership; takes, types and transcribes meeting minutes; proactively manages Division Director’s calendars and scheduling of meetings; arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings and processes required forms; prepares travel orders using travel system; prepares financial requests using Workday; schedules and coordinates speaking engagements; provides support for professional societies : national, regional and local; maintains a complete and up to date CV for Division Director; assists with the required aspects of faculty promotion for Division faculty through the Appointment, Promotion and Tenure (AP&T) process; assists division administrator with various administrative functions; assists with faculty recruitment and fellowship programming needs, including recruitment; performs backup support in the absence of division’s administrative coordinator; assists in day-to-day phone coverage as needed.Other duties as assigned.

Per Classified Civil Svc Specs :

6 months experience (600 hours course work or training) in customer service or communications, including researching, analyzing & interpreting information; 6 months experience (600 hours training) in operation of spreadsheet, publication, and / or presentation software and related computer equipment; administrative experience in Infectious Diseases is strongly preferred; experience utilizing OSU’s financial and human resource systems desired; Requires successful completion of a background check; qualified candidates may be asked to complete a pre-employment physical, including a drug screen.

Additional Information :

Location : Doan Hall (0089)

Position Type : Regular

Scheduled Hours : 40

Shift : First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

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