Administrative Assistant (Academic Services and Initiatives) #2619

Job Responsibilities

This position reports to the Assistant Vice President of Academic Services and Initiatives and primarily supports Continuing Education and Academic Affairs programs. Key responsibilities include monitoring data for state reporting, collaborating with Academic Affairs leadership on reporting requirements and coordinating with Distance Learning Services for student access to D2L. This position will support deans and program managers on course creation within the college's ERP system, collaborating with the Admissions and the Registrar offices, and the Division of Community and Continuing Education to enhance technology for non-credit courses and maintain student records to ensure data integrity. Additionally, the individual will assist with continuing education registration, oversee academic space requirements, manage room reservations, and serve as a liaison for workflow policies. This position will also update the Academic Affairs website, manage Etrieve processes, and provide administrative support to the division. Participation in professional development and college committees is expected.

Minimum and Additional Requirements

This position requires a high school diploma and work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience.

Preferred Qualifications

Ideal candidate will have an associate degree with three (3) years of related work experience. Must be proficient in office systems management and demonstrate a working knowledge of computer applications (MS Office), modern procedures, practices, and technology. Candidate with Lumens and Colleague systems is a plus. Working knowledge of Continuing Education and Workforce Training programs is ideal. Experience maintaining databases that include gathering, tracking, and reporting information and troubleshooting system errors is essential. The individual is expected to display initiative and sound judgment while working without close supervision. This position will also exercise discretion, good judgment, and professionalism while managing multiple tasks under stressful situations, flexible schedules, and changing deadlines. Initiating and completing duties and special assignments with limited supervision is a must. Must be able to function in an environment characterized by continual changes in information technology, possess excellent interpersonal and written customer service skills, and work as a team with other members of the Division and other departments within the College.

Additional Comments

Applicants MUST complete the online SC State Jobs Employment Application. To fully evaluate qualifications, some positions may require submission of unofficial transcripts with the application. Only complete applications are considered. For assistance, contact TTC Human Resources at 843.574.6201.

Faculty positions require the submission of related unofficial transcripts with the application and may include any required certifications. Upon hire, Official transcripts / certifications are required.

Staff positions where a degree may be substituted for the related work experience must submit unofficial transcripts related to the position with the application and / or certifications. Upon hire, Official transcripts / certifications are required.

Unofficial transcripts may be uploaded to the application, mailed to TTC Human Resources, PO Box 118067 Charleston, SC 29423), or faxed to 843.574.6682 or emailed in PDF format to Employment@tridenttech.edu by the deadline date and time.

Employment applicants may be subject to a background check. Failure to consent to a background check will remove your application from further consideration. Background checks are conducted in compliance with the Fair Credit Reporting Act (FCRA).

Trident Technical College is an equal opportunity institution and does not discriminate in the admission or employment on the basis of race, gender, color, national or ethnic origin, age, religion, disability, marital status, veteran status, sexual orientation, gender identity, or pregnancy.