Executive Assistant

Job Description

Job Description

We are looking for a detail-oriented and highly organized Executive Assistant to provide comprehensive support to our leadership team. In this long-term contract role, you will play a critical part in managing schedules, coordinating travel, and ensuring seamless communication within the organization. This position is based in Newark, Delaware, and requires local candidates who can work remotely with occasional onsite duties.

Responsibilities :

• Manage and maintain executive calendars, ensuring appointments and meetings are scheduled efficiently.
• Arrange domestic and international travel, including booking flights, accommodations, and transportation.
• Coordinate logistics for executive meetings, such as preparing agendas, materials, and ensuring technology setup.
• Act as the primary point of contact between executives and internal or external stakeholders.
• Provide administrative support, including drafting correspondence, managing emails, and handling confidential information.
• Organize and oversee special projects or initiatives as assigned by leadership.
• Monitor deadlines and follow up on action items to ensure timely completion.
• Assist with event planning and coordination for executive-level functions.
• Handle expense reporting and budget tracking for the executive team.
• Maintain accurate records and documentation for executive activities and communications.
• Minimum of 2 years of experience as an Executive Assistant or in a similar administrative role.
• Proficiency in calendar management and scheduling tools.
• Strong organizational and time management skills with the ability to multitask effectively.
• Excellent verbal and written communication abilities.
• Experience coordinating travel arrangements, including flights, accommodations, and itineraries.
• High level of professionalism and discretion in handling sensitive information.
• Proficient in Microsoft Office Suite and other relevant software.
• Ability to work independently while collaborating effectively with team members.