Administrative Assistant

Job Description

Job Description

We are looking for a skilled Administrative Assistant to join our team on a contract basis in New York, New York. This role involves providing essential support to ensure smooth office operations, with a focus on administrative tasks, communication, and data management. The ideal candidate will bring excellent organizational skills and a proactive approach to handling daily responsibilities.

Responsibilities :

• Respond promptly to incoming calls and direct them to the appropriate team members.
• Perform data entry tasks with accuracy and attention to detail.
• Manage day-to-day administrative operations, including scheduling and organizing meetings.
• Serve as the first point of contact by welcoming visitors and managing reception duties.
• Maintain and organize office records, files, and documents.
• Assist with correspondence, including drafting and editing emails or letters.
• Coordinate office supplies and ensure inventory is adequately stocked.
• Provide support to various departments by facilitating communication and administrative processes.
• Handle confidential information with discretion and professionalism.
• Previous experience in administrative support or a similar role is required.
• Strong proficiency in managing inbound calls and directing inquiries.
• Demonstrated ability to perform accurate data entry and maintain organized records.
• Excellent communication skills, both verbal and written.
• Familiarity with office equipment and software, including Microsoft Office Suite.
• Proven ability to multitask and prioritize tasks effectively.
• High level of professionalism and ability to handle confidential information.
• Strong organizational skills and attention to detail.