Senior Accounts Receivable Specialist

Description

At Geneo United, we are transforming the professional aesthetics market with non-invasive technologies that regenerate skin from within-delivering real results without downtime.

Rooted in the medical-grade innovation of Lumenis® and Pollogen®, Geneo was built for the modern aesthetics practice-merging science, artistry, and proven technology to elevate the treatment experience. Our flagship treatment, Glo2Facial™ , is a breakthrough in facial aesthetics that integrates RF Pro for dermal-level collagen stimulation, Oxfoliation™ to trigger natural oxygenation and renewal, and advanced ultrasound infusion of clean, EU-certified ingredients-all paired with a hands-free massage experience that supports circulation and lymphatic drainage.

Geneo's mission is to help aesthetic providers meet the growing demand for regenerative, skin-health-forward treatments that go beyond surface-level results. As the industry moves toward more natural, long-term outcomes, we're leading the way with technologies that restore, rebuild, and reveal confident, healthy-looking skin-through every stage of life.

The Role Summary :

Geneo is seeking a Senior Accounts Receivable (AR) Specialist to own end-to-end billing, collections, and cash application workflows across capital devices and consumables. You'll ensure invoice accuracy, drive timely collections, resolve issues quickly, and partner cross-functionally with Sales, Operations, and Finance to keep our order-to-cash engine running. This is a hands-on role for a detail-obsessed AR expert who thrives in a fast-paced environment.

Essential Responsibilities :

• Invoicing & Billing : Create / send invoices for capital devices and Net-30 consumables; ensure accuracy against contracts and POs; notate status in the collections module.
• Delinquency Outreach : Proactively email delinquent accounts to secure updated payment methods; manage Credit Card Authorization (CCA) via DocuSign.
• Deal Review : Review / approve capital device deals prior to shipment for accuracy and terms compliance.
• Proforma & Financing : Generate Proforma invoices for financing partners upon PO receipt; validate POs against contracts and resolve discrepancies before release.
• Customer Billing Cycles : Send Net-30 invoices as orders are placed; track, monitor, and follow up on past-due balances.
• Credit Checks : Perform credit checks for in-house membership financing; follow the established approval matrix.
• Collections : Lead cash collection efforts for delinquent 1305 accounts; coordinate with third-party collections partner ( ABNA ) as needed.
• Customer Statements : Prepare manual account statements / payment histories for 1305 customers upon request.
• Invoice Support : Provide invoice copies for 1303 consumable orders; field internal / external billing inquiries by email / phone.
• Cash Apps Partnership : Send daily Shopify order reports to the Cash Applications team; provide application direction for unidentified funds.
• Issue Research : Investigate order / app issues across Shopify and SAP to drive resolution and correct application of funds.
• Cash Clearing : Process and clear cash receipts for capital and consumable orders; ensure timely, accurate posting.
• Audit Support : Prepare / maintain audit packs; support internal / external audits related to AR.
• Payment Plans : Track and process RF Pro payment plans; ensure on-time, accurate collections / postings.
• Chargebacks : Prepare and file chargeback challenge packets; track outcomes and tighten prevention controls.
• Tax Exemption : Enter / maintain tax-exempt certificates in Vertex ; liaise on customer tax questions.
• Aging & Dunning : Run SAP ZFI aging; prioritize outreach to Net-30 consumable customers and execute dunning strategies.
• Cross-Functional Collaboration : Partner with Sales Ops, Logistics, and Finance to remove blockers and accelerate collections.
• Continuous Improvement : Recommend process / control enhancements to increase accuracy, speed, and cash flow.
• Other duties as assigned.

Qualifications :

Skills & Attributes

We include full health benefits, that's medical, dental, vision, FSAs, and HSAs. We also provide Basic Life / AD&D and Long-Term Disability coverage at no cost to you! Top these benefits off with a 401(K) plan with an employer match & did we mention, facials!

Compensation : Competitive base salary between $60,000 and $72,000.00 depending on your experience and market.

The range listed is just one component of Geneo's total rewards package for our employees.

Other rewards may include annual bonuses, paid time off, and region-specific benefits. An employee's pay position within the listed salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, travel requirements, revenue-based metrics, any contractual agreements, and business or organizational needs.

Here's What We Value Most - The A-B-C of Geneo

Our Core Values shape how we work, lead, and win together. The right person for this role naturally embodies them every day :

A - Alignment :

We win together. When our goals align, success follows. You collaborate, communicate, and stay laser-focused on shared outcomes.

B - Bend Time :

Work smarter, not harder. You find creative ways to maximize efficiency, staying agile and proactive in a fast-moving environment.

C - Conflict with Kindness :

No BS. No drama. Just respect. You address challenges directly while maintaining professionalism and empathy.

D - Data Drives Decisions :

Let the numbers lead. You use insights and analytics to tell the story, guide your strategy, and drive measurable impact.

E - Execution is Expected :

Say it. Do it. Deliver. You're accountable, consistent, and proud of your follow-through.

F - Focus :

You prioritize what matters most - because clarity fuels great results.

We're Not for the Faint of Heart - High Performers Only

We're fast, we're bold, and we expect results. At Geneo, effort matters - but impact matters more. If you love challenges, thrive under pressure, and deliver with consistency, you'll fit right in.

What We Expect :

What You Get :

This is the place for those who want to be pushed, measured, and celebrated - all at once. If that fires you up, you're exactly who we're looking for.

Job Specifications

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required by the employees of this job description. Duties, responsibilities, and activities may change at any time with or without notice.

Geneo and Glo2Fcial are committed to equal employment opportunity. We do not discriminate based on an individual's race and associated traits, sex, gender, religion, color, national origin, ancestry, physical or mental disability, medical condition, marital status, registered domestic partner status, sexual orientation, gender identity and expression, age, genetic information, military and veteran status, or any other basis prohibited by law state or federal. This policy governs all aspects of employment at Geneo and Glo2Facial, including hiring, assignments, training, promotion, compensation, employee benefits, employee discipline and discharge, and all other terms and employment conditions.

The job duties listed above should not be construed as an exhaustive list of all job duties required. Other duties will be assigned as need arises and according to programmatic need. I have read, understand and agree with this job description. I understand that if I am unable to perform my essential job duties, I will be subject to progressive corrective action up to and including termination.