Office Assistant

Job Description

Ultimate Staffing is hiring an Office Assistant to support a large traffic control company with an important purpose. This position is located in Fremont, CA and the pay range is $22 to $24/hr, depending on experience.

BRIEF POSITION SUMMARY

The Office Assistant will help with the organization and running of the daily administrative operations of the company. This person will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working the front desk and be responsible for greeting visitors and delivering exceptional customer service assistance.

ESSENTIAL FUNCTIONS

* Organize office and assist associates in ways that optimize procedures

* Sort and distribute communications in a timely manner including incoming and outgoing shipments

* Monitor level of supplies and communicate shortages

* Coordinate with other departments to ensure compliance with established policies

* Maintain trusting relationships with suppliers, customers and coworkers

* Perform receptionist duties

* Provide lunches for field and office

* Maintain filing for administrative departments

* Assist in employee engagement events planning

· Using Fleetio to schedule Leads to service in Fremont or Lodi.

· Scheduling employees to bring trucks in for maintenance or to a designated 3rd party shop for maintenance

· Creating work orders for internal and outsourced R&M, and technicians

· Vendors management in Fleetio software

· Create Purchase Orders and manager outside PO's in Fleetio.

· Managing reports, dashboards, users, 3rd party vendor invites, and inventory items

· Ensuring drivers are logged into Samsara, sending memos, notices, notifying managers

· Managing Gateway Health, working with Fleet to reorder Samsara units to replace gateways and batteries

· As needed: Gas Card management assistance

· As needed: Assistance with Parts Ordering

· Insurance Claim management

·Management fleet registrations

QUALIFICATIONS

* Working knowledge of office equipment

* Ability to read/write and speak English

* Establish and maintain effective working relationships with coworkers and others

* Work independently with minimum supervision while prioritizing workloads to meet deadlines

* Initiative to plan and complete assigned work with a high level of accuracy

* Strong interpersonal skills and professional demeanor

* Work in high-volume office with multiple interruptions throughout the day

* Conflict resolution techniques

* Thorough understanding of office management procedures

* Analytical abilities and aptitude in problem-solving

* Excellent written and verbal communication skills

EDUCATION and EXPERIENCE

* Proven experience as a back-office assistant, office assistant, or another relevant administrative role (1 year)

* High school or equivalent (preferred)

* Proficiency in MS Office

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job
To apply please email your resume to dvanderpool@ultimatestaffing.com