Clerical Hourly - Sheriff's Office Civil Division

Part-Time Clerical Position

This is a non-exempt, part-time position, not to exceed 1039 work hours in any fiscal year. Employees in this position will perform a variety of clerical duties. Performs duties including customer service, data entry and retrieval, filing, typing, and records storage; performs related duties as required. Must be able to work 10 to 20 hours per week, this may include weekends.

This recruitment will remain open until recruitment needs are satisfied. Individuals are encouraged to apply immediately, as hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.

The class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.

• Greet and assist visitors with routine matters.
• Answer telephone, route calls, and take and relay messages.
• Respond to request for information related to specific unit of assignment.
• Type, proofread, and distribute correspondence, forms, and reports.
• Enter and retrieve information from an automated data system.
• Maintain and update filing and / or records systems, mailing lists, and other specialized record keeping information.
• Maintain and monitor office and / or specialized supplies and related equipment.
• Review all work for accuracy and completeness and maintain confidentiality of all information.
• Photocopy, collate, and distribute reports and documents.
• Photograph recorded documents onto microfilm.
• Sort and disseminate mail to appropriate staff and office.
• Operate a variety of office equipment, i.e. computer, fax, copier, sorter, folding machine, postage machine, etc.
• Serve and / or pick up subpoenas, summons, eviction notices, lockout orders, and other documents as needed in person and by telephone.
• Delivering proofs of service to District / Justice Courts.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.

Education and Experience : Any combination equivalent to experience and education that could likely provide the required knowledge and abilities. A typical way to qualify graduation from high school or the equivalent, supplemented by specialized clerical training and two years of increasingly responsible clerical experience.

REQUIRED CERTIFICATIONS, LICENSES, AND REGISTRATION : All required licenses and certificates must be maintained in active status without suspension or revocation throughout employment.

Knowledge of : General office practices and procedures; chronological, alphabetical, and numerical filing procedures; data entry and verification procedures; proofreading procedures; customer service.

Ability to : Answer telephones and take accurate messages; proofread documents for accuracy and completeness; maintain confidentiality of information; operate a variety of office equipment including personal computers, facsimile machines, photocopiers, scanners, postage meters, and calculators; communicate effectively, both verbally and in writing; read and follow instructions; establish and maintain interpersonal and cooperative relationships.

Language skills : Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and governmental regulations; write reports, business correspondence, and procedure manuals; effectively present information and respond to questions from groups of managers, customers, and the general public.

Mathematical skills : Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percentage.

Reasoning ability : Ability to define problems, collect data, establish facts, and draw valid conclusions; interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Other knowledge, skills & abilities : Intermediate to advance proficiency level utilizing Microsoft Office applications including Excel, Access, PowerPoint, Word, and Outlook, and the ability to operate other standard office equipment, including telephones, calculators, copiers, fax machines, etc. is required.

Supervision Received and Exercised : The employee will report to the Department Head for daily duties.

Physical Demands : The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, sit, and drive; use hands to finger, handle or feel; reach with hands and arms; talk and hear. The employee occasionally is required to climb, balance and stoop, kneel, crouch and crawl. The employee must occasionally lift and / or carry 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Working Environment : The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Office and field environment; travel from site to site; extensive public contact; exposure to computer screens; exposure to traffic conditions and external environment when traveling from one office to another. The position resides primarily in an office environment where the person is required to sit for extended periods of time; frequently use computers and standard office equipment; noise level is usually quiet.

Conditions of Employment :

Carson City is an Equal Opportunity Employer.