Administrative Coordinator (UNMTemps)

Administrative Coordinator

The Office of the University Secretary (OUS) is seeking a motivated, team-oriented Administrative Coordinator to perform a wide variety of administrative and program support activities on behalf of the OUS Office and a strong enthusiasm for event planning.

The primary role of this position is to provide support to the formal academic ceremonies including university commencement, the campus-wide graduation ceremony for all students (spring and fall) and first-year convocation (August) as a member of the OUS team. The administrative coordinator will also support day-to-day administrative activities on behalf of the University Secretary.

About the Office of the University Secretary (OUS) : OUS is headed by the University Secretary who reports directly to the provost. The leadership of the Academic Freedom and Tenure Committee, Committee on Governance, Faculty Senate, and various Faculty Senate committees rely on the information and advice from the University Secretary, providing the main source of continuity for faculty governance. The office also provides administrative support to the 26 Faculty Senate standing committees and various ad hoc faculty governance committees.

Additionally, OUS is responsible for the UNM Commencement ceremonies, held in the spring and fall of each year and First-Year Convocation, held each August. The OUS staff work as a team to support the success of these events.

Key Responsibilities :

• Coordinate with other university offices, individuals, and external vendors.
• Organize and facilitate meetings, including scheduling meetings and taking meeting minutes and notes.
• Composing and preparing written documentation and correspondence for the office; screening and evaluating incoming and outgoing correspondence and preparing responses, as appropriate.
• Monitoring and coordinating accounting activities as appropriate and preparing internal reports for management; participating in budget planning and management, as required.
• Gathering, entering, and / or updating data to maintain departmental records and databases and maintaining files and records for the office.
• Assisting with project development and planning to ensure more efficient service and organization of the office.

Minimum Qualifications :

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified. Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications :

Main - Albuquerque, NM

Ofc of the University Secretary (930A)

Staff

Regular - Full-Time

Non-Exempt

Hourly : $19.56 - $26.58

This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs.

As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions.

No

11 / 14 / 2025

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

To be considered, please submit 1) A cover letter summarizing relevant experience and explaining why you are interested in the position; 2) Resume; 3) Three professional references, preferably supervisory.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.