Legal Administrative Assistant - REAL ESTATE - HYBRID

Legal Administrative Assistant – Phoenix – Real Estate - HYBRID

Salary: $80,000-$90,000/year

Fennemore isn't your average law firm. With 20 offices in 6 states and industry-leading job satisfaction, you'll join a dynamic team that is setting trends, breaking records, and helping clients and employees excel. You will be part of an extraordinary group of individuals who collaborate to find solutions together. A team that is inclusive, fosters connections, and brings their passion and pride to everything we do.

Together, we aim to create an inclusive law firm that upholds respect for each other and our unique backgrounds. We commit on all levels to working together to promote equal opportunity, value differences, and foster a dignified and diverse work environment. Fennemore's commitment to our values is reflected in the workplace. Law.com named Fennemore the fastest-growing law firm in the U.S., and we have among the best retention statistics in the country.

Fennemore is looking for a full-time HYBRID LEGAL ADMINISTRATIVE ASSISTANT to support the Phoenix, Arizona home office. The Legal Administrative Assistant supports multiple REAL ESTATE attorneys. You should have at least 5 years of related experience. This position is eligible for a hybrid work schedule with three in-office days and two remote workdays each week, subject to an initial training period.

Total Rewards

• Competitive Base Salary + Annual Merit Increases
• On-the-Spot Monthly Bonus Program
• Workplace Flexibility Options
• 401k Retirement Plan w/ Employer Match & Profit-Sharing Component
• Health, Dental and Vision Coverage + Employer Premium Contribution
• Employer-Paid Group Term Life Insurance
• Paid Time Off and Paid Holidays
• Employee Wellness Program
• Employee Assistance Program

Responsibilities

• Draft basic correspondence
• Document preparation, compilation, and review
• Manage billing and confirmation of collections
• Provide support for real estate transactions and closings, including coordinating the execution and delivery of transaction and closing documents, and preparing signature packets and closing binders
• Talk with clients telephonically, in-person, and by email
• Handle general office administrative tasks
• Nurture a productive office in a respectful environment with a focus on client service
• Other responsibilities as assigned

Qualifications

• Minimum of 5+ years of LEGAL ADMINISTRATIVE ASSISTANT transactional experience in REAL ESTATE
• Proficient in Microsoft Office (Word, Outlook, PowerPoint), DocuSign, Adobe, Kofax, document management (iManage), and time entry systems required
• Excel, 3E billing software, CCC Macro or Forte, Intapp, and Box.com preferred
• Familiarity with county assessor records and parcel viewer tools a plus;
• Active Notary Public commission (or willingness to obtain one)
• Adherence to the highest standards of ethical conduct, especially to standards governing confidentiality and the ability to carefully handle and protect sensitive information
• Excellent interpersonal skills
• Strong knowledge of the English language, including excellent spelling, grammar, punctuation, form, and style
• Superior organizational skills, attention to detail, and the ability to manage several projects to completion on a deadline
• Excellent verbal and written communication skills

PLEASE CONSIDER APPLYING TODAY

Fennemore is an equal opportunity employer and encourages people from all social, economic, and ethnic groups, and individuals with disabilities, to apply to our positions. Fennemore is dedicated to maintaining an atmosphere that promotes the diversity of personal backgrounds, experiences, abilities, perspectives, and ideas. If your experience and qualifications are close to what you see listed here – even if not a perfect match -- please still consider applying. If you require assistance or need reasonable accommodations at any point in the application or interview process, please let us know.

The above statements describe the general nature and level of work being performed by people assigned to this position. They should not be construed as an exhaustive list of all responsibilities, duties, and skills. Employees may be required to perform duties outside their normal assigned responsibilities as needed.

Salary: $80,000-$90,000/year