STATE ATTORNEY'S OFFICE, 19TH CIRCUIT - CLERICAL SPECIALIST I - 21013373

Clerical Specialist I

The employee assigned to this position must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. Assignments may be a combination of, but not limited to the following, and / or similar clerical tasks : entering and updating information into office systems, pulling files, preparing folders, preparing or filing office correspondence and documents, extracting and / or copying information from one record to another, photocopying / printing documents, stamping / sorting / distributing mail, addressing envelops, answering phones, conveying messages, serving as receptionist, performing various office delivery runs and other miscellaneous duties as required. This clerical work requires work which requires the exercise of some independent judgment, attention to detail and accuracy.

Essential Job Duties :

• Dependable and routine in-office attendance during regularly scheduled business hours.
• Work effectively as a team contributor as well as independently.
• Assist other divisions / offices.
• Work at the switchboard / reception desk and handle outgoing, interoffice or incoming calls.
• Ability to answer phone and take messages as required.
• Take and relay messages.
• Announce when visitors arrive.
• Relay important information.
• Handle emergency calls.
• Assist callers with other questions.
• Effective and efficient communication skills and ability to interact professionally with other employees, members of the public and stakeholders.
• Receive / notarize / stamp / distribute incoming paperwork.
• Organize, process and / or deliver mail and other legal documents.
• Stamping / sorting / distributing mail, addressing envelops.
• Process complaint affidavits and create case files.
• Ability to focus and pay attention to detail.
• Ability to read and comprehend.
• Ability to operate a computer and other office machinery.
• Entering and updating information into office systems.
• Input, retrieve, update, verify and delete information using computer at a very efficient rate of speed.
• Update case management system and assist with data collection and reports.
• Run NCIC / FCIC reports and other criminal history reports.
• Efficient typing skills.
• Requisitioning / ordering / receiving / storing / issuing office supplies.
• Ability to read and follow rules, regulations, policies and procedures.

Minimum Training and Experience :

Basic skills testing may be required. A high school diploma or equivalency.

The State Attorney's Office retains the right to change or assign other duties to this position. Only candidates completing the State Attorney's Office 19th Judicial Circuit office application will be considered. See below for application instructions.

Overview of the Office of the State Attorney :

Pursuant to Article V, Section 17, of the Constitution of the State of Florida, the State Attorney is charged with the duty of faithfully executing and enforcing the laws of the State of Florida. The Florida State Constitution provides that there be an elected State Attorney in each of the twenty judicial circuits. The State Attorney is the prosecuting officer of all the circuit and county trial courts. Consistent with and necessary to the performance of these duties, the State Attorney provides personnel and procedures for the orderly, efficient and effective investigation, intake and processing of all felony, misdemeanors, criminal traffic, juvenile and specially enumerated civil cases referred by law enforcement, other state, county and municipal agencies and the general public.

Conditions of employment with the State of Florida :

Proof of citizenship or the legal right to work in the United States. Male applicants must be able to show proof of compliance with, or exemption from the Selective Service System Registration requirement as stated on the application. Applicants will be fingerprinted and must pass a complete criminal background check.

To apply for this position : Please request an application by email hrsupport@sao19.org , or download an application from our website www.sao19.org "Careers" "Support Staff Positions". Completed applications and resumes should be directed to the Office Manager and may be returned by mail, email or fax. No phone calls please. Kayla Piskor, Office Manager State Attorney's Office 411 S. 2nd Street Fort Pierce, FL 34950 Fax to : (772) 462-1214 Email : HRSUPPORT@sao19.org

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS at 1-844-377-1888 on how your current benefits may be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer / Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and / or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.