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Accounts Payable Specialist
Accounts Payable Specialist5305 Marquis Inc • Dallas, TX, US
Accounts Payable Specialist

Accounts Payable Specialist

5305 Marquis Inc • Dallas, TX, US
29 days ago
Job type
  • Full-time
Job description

Job Description

Job Description

JOB TITLE : Accounts Payable Analyst

SUMMARY : Supports all aspects of Accounts Payable, ensuring that all deadlines are met with the highest degree of accuracy.

DUTIES AND RESPONSIBILITIES :

  • Processing payables : entering invoices, verifying accuracy of invoices entered by other users, and processing and mailing payments.

Maintain and create new vendor accounts – W9 and COI

  • Prepares 1099s.
  • Prepares journal entries
  • Responds to all vendor and employee inquiries regarding invoices, expenses, and check requests; resolves invoice discrepancies
  • Reconciles petty cash fund.
  • Assists with monthly closings and bank statement reconciliation.
  • Assists with external audits.
  • Assists with related special projects as required.
  • Performs other duties as assigned by manager.

    • QUALIFICATIONS :

  • Minimum of one-year certificate from college or technical school, one to three years related experience, or equivalent combination of education and experience.
  • Proficient in Microsoft Outlook, Word & Excel, RealPage OneSite,
  • Ability to prepare reports and business correspondence.
  • Demonstrated ability to calculate figures and amounts such as discounts, interest, commissions, and percentages.
  • Commitment to excellence and high standards.
  • Understand GAAP practices.

    • COMPETENCIES :

  • Analytical Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures.
  • Problem Solving Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
  • Customer Service Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
  • Interpersonal Skills- -Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
  • Teamwork Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
  • Ethics Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
  • Organizational Support Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
  • Planning / Organizing Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
  • Professionalism Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
  • Quality Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
  • Quantity Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.
  • Safety and Security Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
  • Adaptability Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
  • Attendance / Punctuality Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
  • Dependability Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.

    • PHYSICAL DEMANDS AND WORK ENVIRONMENT :

  • Frequently required to stand
  • Frequently required to walk
  • Frequently required to sit
  • Frequently required to utilize hand and finger dexterity
  • Occasionally required to climb, balance, bend, stoop, kneel or crawl
  • Frequently required to talk or hear
  • Frequently utilize visual acuity to operate equipment, read

    • technical information, and / or use a keyboard

  • Occasionally required to lift / push / carry items up to 25 pounds
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    Account Payable Specialist • Dallas, TX, US