Purchasing Coordinator

Job Description

Job Description

Robert Half's client in San Ramon is in need of a purchasing coordinator.

This position is responsible for providing administrative support to the Purchasing department by maintaining contact information and overseeing the entire lifecycle of purchase orders from creation to invoicing.

Responsibilities for this Purchasing Coordinator Include :

• Provide administrative and operational support to the Purchasing department.
• Create, audit, and track purchase orders, contracts, change orders, and amendments for accuracy and timely payment.
• Prepare, distribute, and maintain bid, award, and contract documentation.
• Monitor scopes of work, insurance requirements, and compliance for all trade partners.
• Collaborate with Sales, Design, Marketing, Field, and Accounting teams to manage pricing, options, and project details.
• Load project and phase information into BuildPro and set up new communities in purchasing and rebate systems.
• Resolve billing discrepancies with trade partners, vendors, and field staff.
• Compile and distribute regular reports for leadership review.
• Draft correspondence, award letters, and contract addendums as needed.
• Answer and screen calls, file documents, and maintain organized records.
• Assist with special projects and provide support during the bidding process.

Key Qualifications :

If you are interested in this purchasing coordinator role, submit your resume today!

Purchasing Activities, Purchasing Department, Purchasing Functions, Purchase Orders, Purchasing Materials, Microsoft Excel, Bid Management, Construction, Manage Vendor Relationships