CFAS Grants Specialist

Grants Specialist (Program Operations Specialist)

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities, and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty. The Department of Medicine's Division of Allergy and Infectious Diseases (AID) has an exciting opportunity for a Grants Specialist (Program Operations Specialist) to support the extramural funding in the Center for AIDS and STD (CFAS). The CFAS Grant Specialist will support a complex portfolio of funding while working with Division of Allergy and Infectious Diseases faculty and staff to provide all aspects of proposal development and post-award management with a variety of organizations, including foreign partners.

Reporting to the Associate Administrator for Finance and Grants, this position actively participates in the development and implementation of long-range administrative strategic business processes to assure program sustainability and operations while meeting all compliance requirements. The position is responsible for the administrative oversight of program contracts and grants. Specific duties and responsibilities include :

Post Award Financial and Operations Management - 60%

• Oversee awards anticipating and detecting financial concerns, keeping principal investigators and the Division leadership informed of those issues, proposing solutions, and independently initiating corrective actions and measures.
• Oversight of various post-award activities including financial reporting, clinical trial billings, contract invoicing, complex payroll distribution and certification, cost sharing, and ensuring compliance with sponsor award terms and conditions.
• Audit and oversee expenditures, variances, extensions, re-budgeting, advance account requests, sub contracts, sub accounts, payroll and personnel changes for accuracy and compliance with relevant policies and procedures.
• Establish and maintain account management procedures including creating financial reports to forecast expenditures.
• Interpret and assure compliance with applicable federal, state, institutional and industry laws and policies.
• Develop systems and tools to provide regular updates to faculty and department administrators regarding changes in federal and university research directives, as well as changes to departmental procedures.
• Collaborate and work closely with other grants and fiscal staff members to provide training and back-up when needed.

Grant & Contract Pre-Award Management - 30%

Portfolio Management 10%

Minimum Requirements :

Additional Requirements :

Desired Qualifications :

Working Environmental Conditions :

Compensation, Benefits and Position Details :

About the UW :

Working at the University of Washington provides a unique opportunity to change lives on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment :

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.