Administrative Coordinator III

Administrative Coordinator III

Job ID: req4471
Employee Type: nonexempt full-time
Division: Facilities, Maintenance & Engineering
Facility: Frederick: Ft Detrick
Location: PO Box B, Frederick, MD 21702 USA

The Frederick National Laboratory is operated by Leidos Biomedical Research, Inc. The lab addresses some of the most urgent and intractable problems in the biomedical sciences in cancer and AIDS, drug development and first-in-human clinical trials, applications of nanotechnology in medicine, and rapid response to emerging threats of infectious diseases.

Accountability, Compassion, Collaboration, Dedication, Integrity and Versatility; it's the FNL way.

PROGRAM DESCRIPTION

The Facilities Maintenance and Engineering (FME) Directorate is responsible for laboratory space, administrative space, infrastructure, campus landscape, planning, design, and construction management at Frederick National Laboratory for Cancer Research.

KEY ROLES/RESPONSIBILITIES

• Manage credit card purchases and blanket orders in compliance with procurement policies, including placing orders, reconciling transactions, submitting monthly statements
• Preparing and tracking purchase requisitions
• Record and maintain department labor hours, material cost transfers from administrative to project work orders, assign work orders in Maximo when requested
• Serve as the designated property point of contact, ensuring accountability and compliance
• Coordinate vacation schedules and maintain shared calendar
• Prepare, format, and distribute various reports
• Coordinate the ordering, distribution, and tracking of departmental uniforms
• Record and distribute minutes for staff and project specific meetings
• Coordinate travel and training logistics
• Receive and refer calls and electronic communications appropriately
• Coordinate and track departmental licenses, inspections, insurance, and certifications
• Performs other related duties as assigned by a responsible authority

BASIC QUALIFICATIONS

To be considered for this position, you must minimally meet the knowledge, skills, and abilities listed below:

• Possession of a high school diploma. Foreign degrees must be evaluated for equivalency
• In addition to the education requirement, a minimum of five (5) years of related experience is required
• Experience with purchasing
• Customer service skills and telephone etiquette
• Attention to detail and problem-solving skills
• Ability to independently coordinate and prioritize multiple tasks in the required/expected timeframe, and in accordance with the established policy and/or procedure.
• Proficient with Microsoft Office, specifically Word, Excel and Outlook email/calendaring
• Experience with web-based applications
• Ability to obtain and maintain a security clearance

PREFERRED QUALIFICATIONS

Candidates with these desired skills will be given preferential consideration:

• Experience with Costpoint, Maximo, OnBase, SharePoint
• Experience in facilities maintenance

Commitment to Non-Discrimination
All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, color, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. Leidos will also consider for employment qualified applicants with criminal histories consistent with relevant laws.

Pay and Benefits

Pay and benefits are fundamental to any career decision. That's why we craft compensation packages that reflect the importance of the work we do for our customers. Employment benefits include competitive compensation, Health and Wellness programs, Income Protection, Paid Leave and Retirement. More details are available

49, - 72, USD

The posted pay range for this job is a general guideline and not a guarantee of compensation or salary. Additional factors considered in extending an offer include, but are not limited to, responsibilities of the job, education, experience, knowledge, skills, and abilities as well as internal equity, and alignment with market data.

The salary range posted is a full-time equivalent salary and will vary depending on scheduled hours for part time positions