Document Management Coordinator Lead - Trainer

Document Management Coordinator

Benefits from Day One Career Development Whole Person Wellbeing Resources Mental Health Resources and Support Our promise to you : Joining AdventHealth is about being part of something bigger. It's about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

Shift : Monday-Friday Full Time 8am-5pm Job Location : Altamonte Springs, FL

The Role You Will Contribute

Document Management Coordinator responsibilities include a wide variety of tasks that support both the Risk and Workers' Compensation departments. The tasks will include, but are not limited to, check writing, retrieve, sort, scan, upload, convert and link hardcopy mail; upload, convert and link incoming faxed and emailed documents. Prepare bills and mail to our bill review / repricing vendor. Support and maintain claims with lost time claim transfer spreadsheet. Manage the Data Verification project to include the W-9 clearance in support of our bill review / repricing vendor and Shared Financial Services department. Follow established procedures and escalate transactions to the Regulatory WC Manager, as necessary, to address customer needs sufficiently. The lead is responsible for giving team direction for daily work as well as broadcasting long range plans for the other team members who are in the same general role. The lead also holds responsibility for data tracking productivity reports for management and holds periodic accountability meetings with the manager. Similarly, the trainer is responsible for training all incoming new team members and ensuring their seamless integration into the team as well as all training of existing team members for new processes to supercharge the team for new initiatives.

The Value You Will Bring To The Team

• Researches returned mail and reposts for mailing. + Other duties as assigned. + Manages Medical Only to Lost Time transfers. + Uploads litigation correspondence from the Office of the Judges of Compensation Claims. + Uploads incoming faxes. + Links new mail to Workers Compensation and Risk claims. + Writes checks for Workers Compensation and Risk invoices. + Retrieves hardcopy mail from the mailroom, sorts, scans, uploads, and links it. + Delivers hardcopy mail to on-site recipients and departments. + Verifies data within the bill review / repricing vendor system. + Clears W-9 forms and communicates with Shared Financial Services. + Researches stop payment requests for checks. + SPECIAL ASSIGNMENTS AND PERIODIC REQUESTS + Serves as back up on check release for medical bills with our bill review / repricing vendor + Serves as back up on Risk check release process + Must be able to interact with Legal, Accounting, Executive offices in person, by phone, or Teams Chat in a professional manner in short notice.

The Expertise And Experiences You'll Need To Succeed

Preferred Qualifications : + Associate Degree This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location.