HR & Onboarding Assistant

Oscar • Austin, Texas, United States

11 days ago

Job type

Full-time

Job description

Job Title : HR & Onboarding Assistant | Location : Austin, TX (Onsite) | Salary Range : $45,000 - $55,000 / year, plus full benefits

Why Join Oscar?

Full medical, dental, vision insurance (100% employer-paid)
Short & long-term disability, life insurance
Generous paid time off : 20 days PTO + national holidays + company shutdown between Christmas & New Year's
12pm Fridays every week + flexible hours
Health & wellness perks (gym membership options, mental health support, etc.)
A collaborative, high-growth environment where your contribution makes a direct impact

Role Overview

You'll serve as a key HR / Admin partner for both contractors and internal staff. The "contractor care" side will feel like HR - managing onboarding, compliance, time & attendance, and contractor queries. You'll also support internal employee HR processes (payroll, benefits, term / offer letters, etc.). You will be the first point of contact for many HR and contractor related issues, working closely with Leadership, HR, Ops, Payroll, and Sales.

Key Responsibilities

Manage contractor care : timesheets, contractor onboarding (contracts, background & compliance checks), contractor classification (W2, 1099, C2C, LLC matters)

Handle internal HR support : new hire and termination workflows, internal offer / term letters, system access / logins, staff onboarding emails

Maintain compliance documentation : I-9, E-Verify, multi-state payroll compliance, contractor paperwork

Support benefits enrollment and follow-ups for contractors and staff

Monitor & resolve payroll discrepancies for contractors & employees

Own shared HR / contractor email inboxes; respond to queries in a timely, service-oriented manner

Maintain accurate employee / contractor records and folders

Reporting : prepare standard HR / contractor reports (e.g. status of onboarding, missing timesheets, compliance metrics)

What We're Looking For

Proven administrative experience (HR, onboarding etc.), preferably with contractor or staffing exposure

Understanding of employment classification types (W2, 1099, C2C, LLC) and multi-state compliance

Strong attention to detail, able to follow existing processes reliably

Comfortable learning and using HRIS / payroll systems (e.g. Paychex, Mercury, etc.)

Good communicator : responsive, approachable, and able to manage internal and external stakeholder expectations

Ability to take initiative within defined scope and escalate when needed

Reporting & Growth

Reports directly to the Director of People Operations

Entry point role with opportunity to specialize (Contractor HR, Compliance, Payroll)

As Oscar grows, this role may evolve into more senior or specialist HR / Contractor Ops functions

Desired Skills and Experience

Skills

HR administration (onboarding, terminations, payroll adjustments)

Contractor HR support (W2, 1099, C2C, LLC classifications)

Compliance (I-9, E-Verify, multi-state employment)

Payroll / HRIS systems (Paychex, BambooHR, MercuryCRM, or similar)

Benefits administration and enrollment

Document management & reporting (Excel, HR reports, file accuracy)

Customer service & communication (internal staff and external contractors)

Detail orientation & process discipline

Problem-solving and issue resolution

Experience

1-3 years in an HR, Payroll, or Onboarding support role (staffing / recruitment industry exposure is a plus)

Hands-on experience with onboarding, contracts, or HR compliance processes

Familiarity with HRIS or payroll systems (training provided if new)

Exposure to multi-state HR / payroll environments preferred

Strong administrative background with a track record of accuracy and responsiveness

Oscar Associates Limited (US) is acting as an Employment Agency in relation to this vacancy.

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