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Beacon Hill
Administrative AssistantBeacon Hill • Chicago, IL, US
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Administrative Assistant

Administrative Assistant

Beacon Hill • Chicago, IL, US
30+ days ago
Job type
  • Full-time
Job description
Our client, a financial firm is looking to hire an Administrative Assistant who is organized and a proactive professional to support a senior team in a fast-paced environment. This role requires exceptional calendar and travel coordination, strong client relationship skills, and the ability to manage multiple priorities with professionalism and discretion. Key Responsibilities Manage complex calendars, scheduling, and travel arrangements Build and maintain strong relationships with clients, internal partners, and leadership Handle multiple projects simultaneously, ensuring timely follow-up and execution Prepare correspondence, reports, and expense reports Support day-to-day office operations (front desk, supplies, catering, conference rooms) Coordinate with building management and security, including guest registration Provide administrative support to investment teams and leadership across multiple offices Assist with presentations, event planning, and general office management Qualifications 3-5+ years of administrative experience supporting senior-level teams Strong Microsoft Office skills, especially Outlook (calendar + email) Excellent organization, communication, and problem-solving abilities High level of professionalism, discretion, and attention to detail Ability to multitask, prioritize, and work independently in a fast-paced setting Finance industry experience is required Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)
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Administrative Assistant • Chicago, IL, US

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