Accounts Payable Administrator

THE DEWBERRY | ACCOUNTS PAYABLE ADMINISTRATOR

PRIMARY FUNCTION :

Accounts Payable Administrator

DEPARTMENT : A&G

REPORTS TO : Director of Finance

SUMMARY :

At The Dewberry, financial accuracy and operational excellence are the foundation of how we support our teammates and deliver exceptional guest experiences. The Accounts Payable Administrator plays a key role in this mission by managing the full lifecycle of vendor invoicing, payment processing, and expense verification.

This position is responsible for maintaining accurate financial records, ensuring timely payments, and supporting the Accounting Manager and Director of Finance in upholding strong internal controls. The ideal candidate is organized, detail-oriented, and committed to providing exceptional internal service to our hotel departments and external vendor partners.

KEY RESPONSIBILITIES :

Major areas of responsibility include, but are not limited to :

• Receive, review, and accurately input all vendor invoices into the accounting system.
• Verify coding, approvals, and documentation according to hotel SOPs.
• Maintain vendor files, payment terms, W-9s, and 1099 support documentation.
• Communicate with vendors regarding billing inquiries, discrepancies, and payment status.
• Invoice Processing & Vendor Management

Payment Administration

Financial Recordkeeping & Controls

Support to the Finance Team

QUALIFICATIONS :

BENEFITS OF JOINING THE DEWBERRY TEAM :

WHO WE ARE :

We are a tight-knit group of passionate individuals who are unrelenting when it comes to offering a flawless experience at The Dewberry while maintaining our unique brand standards. Every Teammate plays a key role in contributing to the success of the whole hotel.

ABOUT THE DEWBERRY :

As a 2022 Condé Nast Traveler Gold List award recipient for Best Hotel in the World, The Dewberry is located in the heart of downtown Charleston, bordering Marion Square, just steps from the shopping and dining on King Street, Museum Mile and The Gaillard Center.

Offering 153 thoughtfully appointed rooms, world-class service and unparalleled views, The Dewberry occupies the former L. Mendel Rivers (circa 1964) federal building and pays homage to Charleston's century architectural splendor. The hotel is the result of owner John Dewberry's vision of "Southern Reimagined™," developed over an eight-year renovation and preservation of the building.

The hotel features several event spaces along with the nationally celebrated cocktail program at The Living Room, the whimsical Citrus Club, treatments at our urban oasis The Spa, the curated boutique The Shop, and The Fifth Avenue Club by Saks Fifth Avenue.

The Dewberry is known among teammates, guests, and the community as a leader in hospitality. Our brand and team culture are built on authenticity, humility, and innovation-driven to anticipate needs and exceed expectations.