Documentation Specialist I - Commercial Real Estate

Primary Purpose Of Job

Responsible for properly documenting and closing approved new loans and modifications as well as reviewing and processing construction disbursements, interest rate adjustments and partial releases.

Major Job Accountabilities

• Collaborates with Relationship Managers and reviews documents to ensure loan conditions and requirements are met and/or obtained, including but not limited to loan documents, title policies, appraisals, flood certifications, financial statements, organizational documents, environmental reports, and insurance policies.
• Ensures loan documents are properly executed, notarized and meet bank standards or investor requirements, if applicable.
• Interacts with external parties, including the customers, attorneys, title and escrow companies, insurance agents, environmental consultants, loan participants, etc.
• Completes loan checklists.
• Assembles loan files and transmits completed files and documents to the appropriate documentation storage facility.
• Prepares and processes loan closings, mortgage recordings, loan bookings, loan disbursements, interest rate adjustments and loan modifications.
• Prepares regulatory and other disclosure documents as may be necessary.
• Assembles loan documents and submits package for recording with the Bureau of Conveyances and/or Land Court.
• Prepares internal forms including but not limited to source documents, disbursement vouchers, general ledger tickets and vouchers, wire requests, file maintenances.
• Collaborates with Relationship Managers and reviews and processes construction related transactions, including but not limited to construction disbursements, title updates, partial releases, principal and interest payment application instructions, and interest rate adjustments.

Experience Required

• Three (3) to five (5) years of work experience in processing and/or closing mortgage loans.
• One (1) year of work experience in commercial and/or construction lending.

Required Skills Or Training

• Proficient in the use of Microsoft Office applications (Excel, Word and Outlook).
• Able to prioritize work to meet tight deadlines and keeps accurate files and other work products.
• Excellent verbal and written communication skills.
• Able to handle multiple assignments and prioritize workload based on deadlines.
• Able to maintain a high degree of confidentiality with sensitive customer and bank information.

EOE, including disability/veterans

At American Savings Bank, we welcome and support all individuals and celebrate the diversity of our team members, customers and community. We are committed to ensuring that our online application process is accessible and provides an equal employment opportunity to all job seekers. If you need assistance searching for a job or submitting an application, please contact us by calling 808-538-2000 and a member of our Recruitment team will follow up with you. Mahalo for your interest in American Savings Bank!