We are looking for a dedicated Administrative Assistant to join our team in Indianapolis, Indiana. In this Contract to permanent position, you will play a pivotal role in ensuring smooth day-to-day operations by providing essential support across multiple departments. This is an excellent opportunity for someone who thrives in a dynamic creative environment, and enjoys contributing to the efficiency of a growing organization.
Responsibilities:
• Coordinate HR activities including recruitment, scheduling, and other administrative tasks.
• Perform data entry, filing, and document proofreading to maintain precise and organized records.
• Offer administrative support to leadership and team members to streamline operations.
• Manage office tasks such as scheduling appointments, coordinating calendars, and arranging travel plans.
• Deliver outstanding customer service by responding to inquiries promptly and professionally.
• Monitor office supply inventory and ensure the workspace is tidy and welcoming.
• Provide direct assistance to the President as needed to support executive functions.
• Contribute to special projects and organizational initiatives as assigned.
Requirements:
• Creative and design background, familiarity with Adobe and Canva.
• Proven experience in administrative support roles.
• Proficiency in managing inbound calls and providing receptionist duties.
• Strong data entry skills with a high level of accuracy.
• Familiarity with general office operations and procedures.
• Excellent organizational and time-management abilities.
• Strong verbal and written communication skills.
• Ability to work collaboratively in a fast-paced environment.
• High level of professionalism and attention to detail.
Administrative Assistant • Indianapolis, IN, US
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