Administrative Assistant

Job Description

Job Description

We are seeking a detail oriented and dedicated Administrative Scheduler to join a local Healthcare organization. The ideal candidate will be responsible for supporting medical billing and coding processes, maintaining compliance with healthcare regulations, and ensuring efficient coordination of patient care through effective scheduling and administrative tasks. This position is critical to the seamless operation of patient care services and requires excellent organizational and communication skills.

Hours : Monday - Friday 9am - 5pm

Responsibilities for the Position include the following;

• Support medical billing and coding (CPT, ICD-10), manage patient records, and ensure HIPAA compliance.
• Act as the primary liaison for patients, families, caregivers, and interdisciplinary teams.
• Coordinate admissions, patient scheduling, and care plans while monitoring patient progress and communicating changes to the clinical team.
• Maintain accurate patient records, ensure compliance with relevant policies and regulations, and review documentation for accuracy and completeness.
• Track authorizations, NOAs, and recertification dates to ensure uninterrupted care.
• Prepare reports for surveys, audits, quality assurance, and reviews.
• Develop and manage staffing schedules to minimize service disruptions and ensure effective resource utilization.
• Communicate scheduling changes to all relevant parties in a timely manner.
• Collaborate with teams to maintain regulatory compliance and uphold quality assurance standards.
• Minimum of 2–3 years of administrative experience in a home health agency or related healthcare setting (medical office experience preferred).
• Proficiency with EMR systems, Microsoft Office Suite, and electronic fax / communication platforms.
• Strong knowledge of Medicare / Medicaid requirements, OASIS, NOA processes, and payer authorizations.
• Excellent organizational, time management, and problem-solving skills.
• Strong communication abilities, both written and verbal, with a professional and compassionate demeanor.
• Familiarity with medical administrative support or experience as a medical receptionist is a plus.