Temporary Billing Specialist

One of our top legal clients is looking to hire a Billing Specialist on a contract to hire basis. This role requires one day on site per week in Chantilly.

SUMMARY :

Under the direction of the Accounting Director and supervision of the Senior Billing Manager, the Billing Specialist is responsible for performing all responsibilities with a commitment to providing superior service to the Firm's clients, attorneys, advisors and staff, and maintaining an atmosphere of teamwork and continuous improvement. Above all, the Billing Specialist must fulfill the needs of the Firm in a manner that is consistent with the Firm's Core Values. The position calls for flexibility, excellent interpersonal skills, and the ability to work well with all levels of internal management and staff, as well as outside vendors.

DUTIES, TASKS AND RESPONSIBILITIES :

• Assist with the preparation of invoices for clients : o Monitor and ensure timekeeper entries are complete and timely, and verify that timekeepers are promptly recording time in accordance with firm policies o Run system-wide "spell-check" on time entries periodically throughout the month (and prior to generation of "pre-bills") and ensure entries are compliant with client / team lead guidelines o Assist with the monthly distribution of prebills o Assist with editing and review of prebills to ensure accuracy and completeness of invoices o Prioritize tasks to ensure invoices are distributed, mailed or e-billed timely o Input estimates of fees and costs on client e-billing sites in adherence to deadlines, and upon approval by Team Leads o Address internal and external inquiries in connection with billed and unbilled totals, payment status and matter history o Research and run special reports and help Team Leads in preparing their clients billing o Coordinate and assist with invoice approval and issuance of invoices to include : o Uploading LEDES invoices via BillBlast and various e-billing websites, as necessary o Correcting rejected LEDES submissions o Monitoring client electronic billing for rejections or approvals o Assisting with special projects as needed o Assisting with preparation of monthly accruals
• Alert the Senior Billing Manager and all other parties as instructed to issues related to AR
• Under supervision, assist in new client intake process including : o Updating, modifying, and implementing new billing guidelines as necessary
• Administrative Duties : o Preparation and delivery of periodic progress reports including appropriate metrics o Adherence to business standards and procedures
• Other related duties as assigned

SKILLS, KNOWLEDGE AND ABILITIES :

QUALIFICATIONS :

PHYSICAL REQUIREMENTS

The Midtown Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. We are a small, woman-owned business certified by the Women's Business Enterprise National Council (WBENC). Operating from our headquarters in Washington, DC, we provide trusted staffing services nationwide. Our clients include thousands of the most prestigious Fortune 500 companies, law firms, financial organizations, tech innovators, non-profits, and lobbying firms, as well as federal, state and local government agencies.