Construction Contract Administrator

Description

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GENERAL PURPOSE:

The Construction Contract Administrator is an essential part of YESCO’s pre-construction and bidding process, acting as the key link between construction opportunities and the sales team. This role ensures that all construction bids, contracts, and related documentation are compliant, organized, and accurately prepared for review and submission.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Monitor and track construction bid sites to identify and prioritize projects aligned with YESCO’s signage scope.
• Extract, download, and organize all pertinent bid documentation, including specifications, deadlines, compliance requirements, and construction drawings/plans.
• Prepare comprehensive, organized bid files for review by the sales team.
• Review and interpret complex contract requirements and terms to ensure compliance with client specifications and regulatory standards.
• Support the Account Executive and sales team by coordinating required documentation, including insurance forms, bonds, and compliance-related forms.
• Assist in completing and submitting bid packages accurately and on time.
• Proficiently review, edit, redline, and mark up construction drawings and documents using Adobe Acrobat, including adding dimensions, measurements, and annotations.
• Ensure all pre-qualification and vendor packages are completed for new bids or vendor setups.
• Monitor contracts, purchase orders, and agreements for compliance and risk considerations.

MARGINAL DUTIES & RESPONSIBILITIES:

• Prepare subcontractor forms and maintain Google site information.
• Prepare safety packages and related documentation.
• Perform other functions as necessary or assigned.

NATURE OF WORK CONTACTS:

• Assist sales team and project managers in understanding contract terms, conditions, and compliance requirements.
• Communicate with customers regarding contract clarifications and concessions.
• Coordinate with Risk Department for insurance and compliance matters.
• Support sales and project teams in resolving issues related to contracts, purchase orders, and agreements.

TRAINING & QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Well-developed listening, oral, and written communication skills.
• Strong organizational skills and exceptional attention to detail.
• Ability to independently monitor bid sites, manage multiple deadlines, and take initiative.
• Proficient in Adobe Acrobat for editing, redlining, and marking up construction documents.
• Familiarity with construction bid documents, plans, and drawings.
• Understanding of contract lifecycle and terminology.
• Microsoft Office proficiency (Word, Excel, PowerPoint).
• Construction law coursework is preferred.

PHYSICAL/SENSORY DEMANDS:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is generally performed in a safe and comfortable office environment. While performing the duties of this job, the employee is regularly required to: focus and sit for long periods of time; use computer to enter data; use telephone to converse with customers; perform repetitive wrist, hand and/or finger movement. The employee is regularly required to: talk, feel the attributes of objects, grasp, push, and reach with arms or hands. Must be able to occasionally move objects of 30 lbs. Specific vision abilities include: clarity of vision at 20 inches or less; and ability to adjust eye to bring an object into sharp focus.

We maintain a drug free workplace. We do test for marijuana. YESCO is an EEO/AA employer. We welcome all qualified jobseekers. Jobseekers will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, religion or other legally protected status.