Executive Assistant

Description

TITLE : Executive Assistant

LOCATION : San Francisco, California REPORTS TO : Executive Partnerships & Office Operations Lead

DEPARTMENT : Executive Partnerships TYPE : Full Time, Hybrid (two-three days in-office per week)

This position is not eligible for employer visa sponsorship.

WHO WE ARE

CCS Fundraising is an international strategic fundraising firm that partners with nonprofits for transformational change. Since 1947, CCS has empowered many of the world's greatest organizations across sectors to advance some of the most important causes in history. We plan, manage, and implement programs and initiatives that achieve fundraising goals and mission impact.

CCS provides tailored support to more than 700 nonprofit organizations annually. Headquartered in New York, the firm has over 600 professionals and 18 offices throughout the United States and Europe. Our people are our greatest strength. At CCS, you will join a diverse team of smart, passionate, and resourceful professionals who are driven by purpose and committed to performance.

UNDERSTANDING THE ROLE

The Executive Assistant serves as a strategic partner to executives, providing high-level administrative and operational support that enables effective leadership, client engagement, and cross-department collaboration. EAs manage scheduling, travel, expenses, and meeting preparation while maintaining awareness of their executives' client portfolios, internal responsibilities, and strategic priorities. The role requires professionalism, discretion, and the ability to anticipate needs, connect information across teams, and ensure smooth daily operations.

RESPONSIBILITIES

Executive Partnership & Strategic Support

• Serve as a trusted partner to assigned executives, anticipating needs and helping connect the dots across client, internal, and business development activities.
• Manage complex calendars, travel coordination, timekeeping, and expense reporting with accuracy, discretion, and timeliness.
• Prepare for lead, client, and internal meetings by compiling relevant materials, agendas, and background research.
• Support executives in follow-up activities such as drafting thank-you notes, scheduling next steps, and coordinating with proposal or business development teams.
• Maintain a high-level understanding of each executive's client portfolio, leadership priorities, team composition, and external commitments.
• Ensure consistent communication, follow-through, and professionalism in all correspondence.

Operational & Administrative Excellence

Office Operations & Coordination

Collaboration & Continuous Improvement

QUALIFICATIONS

CCS offers competitive benefits, a dynamic training program, resources, career advancement, mentoring, and networking opportunities. We are an Equal Opportunity Employer and strongly encourage a diverse pool of candidates to apply.

SALARY RANGE : $70,000 - $90,000

The exact salary varies within range based on years of relevant experience and education.