Administrative Assistant

Description:

Position Summary

St. Agnes Catholic Parish, a 1,200-family church and 370 student K-8 school, seeks an administrative assistant to provide administrative duties and operational support to the parish office. The successful candidate will combine strong organizational skills with a high degree of computer literacy and exceptional communication abilities to ensure smooth daily operations.

This is a year-round position that offers flexible scheduling options to accommodate the needs of families, including adjustments for school-related schedules and drop-off/pick-up times.

Essential Duties and Responsibilities

Communication & Hospitality

• Professional Representation: Serve as a primary point of contact for the parish office, greeting visitors and answering phone calls with a welcoming and professional demeanor.
• Written Communication: Draft, edit, and proofread official parish correspondence, including letters, emails, and bulletins, ensuring clarity and professional tone.
• Inquiry Management: Respond to inquiries regarding sacramental records, Mass intentions, facility scheduling, and general parish information promptly and accurately.

Technical & Administrative Support

• Computer Literacy: Maintain high proficiency in Google and Microsoft platforms.
• Database Management: Assist in maintaining the parishioner database ensuring accurate records for tithing, census data, and sacramental tracking.
• Scheduling: Coordinate and maintain the master parish calendar, including scheduling rooms for ministry meetings, school events, and liturgical services.
• Operations Support: Provide basic clerical support for the Pastor, director of operations and accountant.

Operational Coordination

• Sacramental Records: Accurately record and manage certificates for Baptisms, First Reconciliations, Confirmations, and Marriages in compliance with Archdiocesan standards.
• Office Logistics: Manage office supplies inventory, coordinate with equipment vendors (e.g., copiers, postage meters), and ensure the office environment remains organized and professional.
• Ministry Support: Provide administrative assistance to the Pastor, Associate Pastor, and various parish committees as directed.

Eligible benefits:

• 401K
• 401K Match
• Health Insurance
• Dental Insurance
• Flexible Spending Account
• Life Insurance
• Paid Time Off

Job type: Full Time Minimum job requirements:

• Virtus Trained
• Satisfactory background check

About St. Agnes

St. Agnes is a vibrant Catholic parish and school community located in Roeland Park, Kansas, that has been a cornerstone of faith and education since its founding in 1923. The parish is deeply committed to faith formation, innovative STREAM-based education, and local service outreach through various initiatives. Grounded in a strong sense of stewardship and a "parish-family" identity, St. Agnes fosters a welcoming environment where parishioners encounter Christ through the sacraments and active community fellowship.

St. Agnes Catholic Church and School is an equal opportunity employer, subject to the religious and educational mission of the Catholic Church. All employees are required to complete the VIRTUS Protecting God's Children background check and program.

Requirements:

Required Qualifications

• Must be a Catholic in good standing. Familiarity with St. Agnes a plus.
• Communication Skills: Exceptional oral and written communication skills are mandatory. Must be able to communicate effectively with a diverse range of people.
• Technical Proficiency: Demonstrated experience with modern office software (Canva, Google, Microsoft, databases, etc.) and the willingness to learn new systems quickly.
• Education & Experience: High school diploma required (Associate or Bachelor’s degree preferred); 2–4 years of experience in an administrative or office management role.
• Confidentiality: Absolute discretion and the ability to handle sensitive and confidential information regarding parishioners and staff.

Physical Requirements

• Ability to sit or stand for extended periods at a desk.
• Ability to lift up to 20 lbs (e.g., boxes of paper or office supplies).
• Manual dexterity for frequent keyboarding and phone use.

To Apply:

• Send qualifications including an introductory cover letter to:
  • Koenig.dan@stagneskc.org