Part-Time Facilities Assistant

Job Description

Job Description

American Heritage Credit Union, a $5+ billion Credit Union has an immediate opening for an experienced Part-Time Facilities Assistant.

This position is responsible for managing the flow of incoming and outgoing mail and parcels, as well as internal communications within the Credit Union, ensuring accuracy and prompt delivery to intended participants. Maintaining the Credit Union's fleet of vehicles to ensure proper maintenance and compliance with required inspections, registration, and insurance. Assisting with other Facilities-related duties as required.

REQUIREMENTS / DUTIES :

• Accept, process, sort, log, and distribute all incoming mail, packages, and interoffice correspondence from USPS, UPS, FedEx, and other vendors to the proper department per mailroom and / or company procedures in a timely manner.
• Sort, meter, and process all outgoing mail; Prepare bulk mailings for delivery to post office. Maintain mail machine.
• Perform daily pickup of USPS Business Reply mail from the post office.
• Perform pickup of USPS Mail MC payment from the post office up to three times per year.
• Fulfil supply requests that are submitted via the HelpDesk System and replenish supply room inventory as needed.
• Coordinate maintenance of Credit Union fleet vehicles, which includes but is not limited to transporting vehicles for service / repair and maintaining compliance with state laws to ensure that vehicle registrations, inspections, and insurance are up to date.
• Maintain and monitor vending machines and collect deposits on a prescribed schedule according to standard operating procedures.
• Create user and portal access to the company's FedEx shipping site for employees as necessary.
• Maintain company's access to office supply vendor account portals.
• Greet and assist all visitors, delivery persons, and vendors at The Inn of the main campus.
• Perform safety walkthrough of the main campus four times per month.
• Escort all vendors as assigned throughout Credit Union properties during preventative maintenance visits.
• Purchase and pick up supplies needed for various Community Room meetings / events.
• Assist with daily Community Room setup and breakdown.
• Assist with company shredding by consolidating shred bins on a monthly basis and participating in company shredding events throughout the year.
• Assist with holiday illumination / decorating at the main campus. Participation in annual Grand Illumination event required.
• Assist with Courier duties or as transportation driver as needed.
• Perform front desk / receptionist functions as needed.

QUALIFICATIONS :