Executive Assistant - Creative

Executive Assistant - Creative

Embark on an exciting journey as an Executive Assistant at Monster Energy Company. In this pivotal role, you\'ll become the trusted right-hand to executives, navigating complex administrative functions with finesse. You\'ll tackle a wide array of situations independently, ensuring the smooth operation of the office. Your expertise in interpreting requests and implementing actions will empower you to make critical decisions, notifying executives of significant or urgent matters only when necessary. This role offers a unique opportunity to demonstrate your problem-solving skills and contribute to the dynamic energy of the company. Join us and be a key player in driving success behind the scenes!

The Impact You\'ll Make :

The following responsibilities support the executive team and the smooth operation of the office.

• Manage general administrative activities such as arranging complex domestic and international travel and accommodations, preparing, processing and reviewing expense reports, and arranging logistics and catering for internal meetings on a cost efficient basis.
• Compose, modify and proofread correspondence, reports or presentations. Design and prepare general correspondence, invitation letters, memos, meeting minutes, spreadsheets, presentations, agendas, reports, special projects and other documents in support of departmental operations and objectives.
• Handle sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the operations of the company.
• Coordinate management committee meetings and related administrative needs such as meeting scheduling, logistical planning, preparing and circulating documents, capturing and chasing action items.
• Represent team both internally and externally and interface with staff at all levels with the highest level of professionalism and in a manner that reflects positively on the organization.
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• In executive\'s absence, ensure that requests for action or information are relayed to the appropriate staff member.
• Maintain calendar daily for optimum organization and time management. Working closely with the team, this position is responsible for using discretion, confidentiality, a good understanding of the business and vocabulary, and a detailed knowledge of the operations, procedures and people to support the local team.
• Manage the office facility and act as liaison with Headquarters, responsible for overseeing the daily operations of an office and its various departments.
• Monitoring office supplies and ordering new stationery, furniture, appliances and electronics as required, order and maintain office supplies and oversee clerical tasks such as sorting, making copies, filing, scheduling meetings, sending invites and sending mail.

Who You Are :

Monster Energy provides a competitive total compensation; this position has an annual estimated salary of $57,750 - $77,000. The actual pay may vary depending on your skills, qualifications, experience, and work location.

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