Human Resources Assistant

Administrative Support For Hr Manager

This position provides administrative support to the HR Manager on all personnel matters, including the input and maintenance of personnel records and responding to vendor and employee inquiries.

Job Responsibilities

• Respond to employee inquiries regarding policies, benefits, HR processes, etc. using HRIS case management tools, email, and phone. Refer complex questions to the appropriate HR team member or leader.
• Maintain data integrity of HRIS software and employee data, making updates and changes to personnel records. Perform periodic audits of HR files and records to ensure documents are collected and maintained appropriately.
• Coordinate all aspects of employee onboarding, including communication with new hires and managers and collection of required documentation.
• Facilitate New Hire Orientation, including agenda logistics, communication, and coordination of guests.
• Schedule HR-related meetings, interviews, training, and events as requested.
• Maintain a basic understanding of and assist in ensuring compliance with California Labor regulations.
• Perform standard clerical functions such as copying / scanning, filing, mailing / shipping, and processing documents.
• Maintain Independent Contractor files and provide support to departments engaging in the process.
• Assist in the sponsored employment visa process under the direction of the HR Manager, including generating applications, processing payment requests, and mailing completed documents.
• Function as superuser of HRIS system, supporting employee and manager use.
• Assist HR team with research and special projects, and perform other duties as assigned.
• Upload team expenses in accounting system (Nexonia) as needed or assigned.

Position Type : Full time

Hours : 40 hours per week

Salary Range : $19-20 / hr