Department Support Specialist - Nursing

Job Details

Job Location

Online - Remote - Las Vegas, NM

Remote Type

Fully Remote

Position Type

Full Time

Education Level

High School or GED

Salary Range

$45000.00 - $45000.00 Salary / year

Job Category

Staff

Description

Position Summary

The Department Support Specialist assists faculty, staff, and students in the Department of Nursing with clerical and administrative duties in order to effectively deliver all of the nursing academic programs to students. Handles a wide range of issues to support the RN toBSN. Additional duties to support the graduate programs as assigned. Reports administratively to the Director and Nursing Program Coordinator.

Duties and Responsibilities :

• Monitors and coordinates accounting activities and prepares internal reports for the department as well as performs accounting; participates in budget planning and monitors / tracks department purchases, costs, invoices, memberships, and ordering supplies
• Plans and coordinates department travel, using Emburse for travel reimbursement.
• Performs administrative duties for assigned department administration, faculty, and students, composing, meeting minutes and general correspondence, researching and collecting data, establishing and maintaining record keeping and databases (SharePoint).
• Updates and maintains program accreditation information and tracks employee professional development.
• Assists with program scheduling, class schedules, catalogs, collecting syllabi.
• Works on data entry for nursing programs, collecting data, compiling data, and processing data as assigned.
• Provides administrative support and assistance, which includes providing general information, preparing written responses to routine enquiries, and maintaining electronic filing system for the department.
• Coordinates, tracks, and maintains office policies, processes, and procedures.
• Creates and maintains departmental databases; generates reports from the record keeping system for assigned area, provides program information for accreditation surveys and activities.
• Assist with scheduling and coordination of nursing student orientations and accreditation site visits.
• Prepare faculty contracts and assists faculty with book adoptions.
• Attend department meetings faculty / staff, student orientation and recruitment sessions and intensive sessions and other meetings as required.
• Assists with clinical placement tracking, forms, and MOUs as needed.
• Occasional travel for Nursing Department events as needed
• Other duties as assigned

Minimum Job Requirements

OR

Must be proficient in :

Preferred Qualifications

Special Conditions for Eligibility

Ability to develop and maintain record-keeping systems and procedures

Knowledge, Skills, and Abilities

Physical Demands

Working Environment

Posting TypeCompetitiveWork Location / Campus CenterOnline - In the State of New MexicoEEO Statement

New Mexico Highlands University is an affirmative action, equal opportunity employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. We are committed to the University values of diversity, accessibility, excellence, and responsiveness.

For disabled access or services call 505-454-3242 or email hr@nmhu.edu

Visit the link below for more information regarding affirmative action and equal opportunity :

Equal Employment Opportunity isTHELAW

Qualifications

NA