Talent.com
Senior Leadership Executive Assistant

Senior Leadership Executive Assistant

Economic and Community Development InstituteChicago, IL, United States
17 hours ago
Job type
  • Full-time
Job description

ECDI is a nonprofit organization, dedicated to serving underserved and underbanked small business owners. Our goal is to assure that every entrepreneurregardless of where they came from, where they live, their gender or their racehas access to funding and the business mentoring services they need to succeed.

We're based in Columbus, with offices in Cleveland, Cincinnati, Akron, Portsmouth, Toledo, and Dayton. For small business clients in Ohio, Kentucky and Indiana, we serve a one-stop resource center.

  • 20-minute call with recruiter
  • 60-minute video call with panel interview
  • 60-minute on site interview with hiring manager
  • Job offer

ECDI is looking for a Senior Leadership Executive Assistant for our Columbus Headquarters

The Senior Leadership Executive Assistant reports to the President and supports the offices of the CEO, President, and other C?Suite roles. This position will anticipate the needs of leadership members and help them stay focused on their projects by resolving operational and administrative issues before they arise. The Senior Leadership Executive Assistant will handle a wide range of administrative, organizational, and executive support related responsibilities. They will use discretion, judgment, and knowledge of the organization when dealing with all people related to ECDI. This position sometimes requires forty or more (40+) hours a week and should be available to work extended hours during busy times.

This position is a 100% onsite role.

The starting annual salary range for this position is $64,000-$75,000. Candidates for this position must be located in the Central Ohio Area.

Responsibilities

Scheduling / Coordination

  • Provide day?to?day support for the CEO and President including calendar management and arranging logistics for program travel and meetings, requiring interaction with both internal and external leaders and others to coordinator a variety of complex meetings and events.
  • Maintain calendars and ensure all appointments are up to date.
  • Manage multiple projects with various deadlines; ensure deadlines are met.
  • Assist with event logistical planning and coordination.
  • Follow up with correspondences after external meetings (e.g. thank you notes, meeting notes).
  • Attend and take notes during internal and external meetings and provided to executive team within 48 business hours.
  • Communications

  • Ensure smooth coordination and communication between management and employees who may be working remotely.
  • Assist with communications, marketing materials, and other information for internal and external audiences related to program activities and fundraising (e.g. calling and setting up connections).
  • Interact with different stakeholders inside and outside the organization via phone, conference calls, and email to gather data and address requests and questions.
  • Provide excellent customer service by addressing inquiries and assisting clients in a professional manner.
  • Maintain confidential information and communication.
  • Prepare written responses to routine enquiries.
  • Administration Support Needs

  • Provide administrative support, as needed, for other ECDI employees (e.g. scanning documents, mailings, printing documents).
  • Perform Quarterly Board Meeting management, including maintenance of board documentation, preparation of agendas, preparing and distribution of Board Meeting materials, and taking of minutes.
  • Prepare and modify documents including correspondence, legal documents, reports, drafts, memos, and emails.
  • Collect, review, and analyze complex and confidential information; create reports, charts, budgets, and other presentation materials.
  • Develop and maintain an executive task list for Advancement, Marketing, and Development in line with ECDI strategic goals
  • Summarize, prioritize, and research information into a concise and usable format for review.
  • Help leadership team members with various life management tasks, as needed.
  • Obtain and distribute reports to the executive leadership team as needed.
  • Other Responsibilities

  • Maintain accurate files, documents, and profiles for necessary paper files and in appropriate tracking systems.
  • Maintain a thorough working knowledge of and adhere to all ECDI policies and procedures.
  • Participate in meetings and provide feedback for improvements.
  • Perform other related activities, as required, to ensure department and organizational success.
  • Minimum Qualifications

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below are representative of the knowledge, skills, and / or abilities required.

    Knowledge, Skills and Abilities

  • Ability to maintain confidentiality.
  • Comprehensive knowledge of standard office practices, procedures, equipment, and techniques.
  • High level of proficiency in the use of Microsoft Office programs, especially MS Word, MS Excel and MS PowerPoint.
  • Familiarity with CRM software and / or Salesforce, a plus.
  • Experience using meeting technology including audio visual equipment, industry software and web and video conferencing.
  • Education and / or Experience

  • Five or more (5+) years of progressively responsible administrative / office management experience.
  • Experience working in a fast?paced environment required.
  • Experience working in a service?oriented role required.
  • Has a broad knowledge and understanding of how a company operates.
  • Associates degree in business, finance, or a related field preferred.
  • Special Requirements

  • Occasional after?hours work and travel required.
  • Other

  • This position is a 100% onsite role.
  • Must have access to transportation in order to travel to and from the office and to meet with clients.
  • Typically, the employee must be able to remain in a stationary position 50% or more of the time. The person in this position will occasionally move about inside the office to access file cabinets, office machinery, etc., and operate a computer and other office productivity machinery such as a copy machine and computer printer.
  • Positions self to move items up to 15 pounds, such as printer paper boxes across the office as needed. Requests for reasonable accommodations will be considered.
  • Must be able to avoid risks found in the typical office setting, which is adequately lighted, heated, and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
  • Requests for reasonable accommodations will be considered.
  • ECDI offers a holistic benefits package that reflects how much we value our employees.

    Benefits

  • Health Reimbursement Arrangement (HRA)
  • Vision Coverage
  • Life Insurance, STD, LTD
  • 401(k) Plan
  • Educational assistance program
  • A generous time off package
  • Take your Birthday off - Its paid!
  • Hybrid Environment (during business hours)
  • ECDI is a Public Service Loan Forgiveness (PSLF) qualified employer.

    Commitment to Diversity and Inclusion

    All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. We are committed to attracting and retaining diverse talent while providing learning and professional advancement opportunities for our employees. We strive to advance our mission and bring equitable opportunity to all those we serve and employ.

    The Economic and Community Development Institute is an Affittive Action Employer and members of underrepresented communities and demographics are particularly encouraged to apply, including women, people of color, LGBTQ and people with disabilities.

    Economic and Community Development Institute

    #J-18808-Ljbffr

    Create a job alert for this search

    Senior Executive Assistant • Chicago, IL, United States

    Related jobs
    • Promoted
    • New!
    Senior Executive Assistant

    Senior Executive Assistant

    Fragomen, Del Rey, Bernsen & Loewy, LLPChicago, IL, United States
    Full-time
    Fragomen is the world's leading provider of immigration services, combining sophisticated technological tools with deep expertise to navigate complex immigration challenges.With offices worldwide, ...Show moreLast updated: 17 hours ago
    • Promoted
    • New!
    Senior Executive Assistant

    Senior Executive Assistant

    Mahler Private StaffingChicago, IL, United States
    Full-time
    Senior Executive Assistant (CEO Support).Chicago, IL (Remote 4 days / week, in-office 1 day).Keep the CEO on track and organized. Work alongside other key team members who support the CEO.Manage the C...Show moreLast updated: 17 hours ago
    • Promoted
    Lead Executive Assistant

    Lead Executive Assistant

    S&C Electric CompanyChicago, IL, United States
    Full-time
    As an S&C Electric team member, you’ll work on projects that have real-world impact.You’ll help transform the grid for resilient and reliable power worldwide. S&C has more than a 100-year history of...Show moreLast updated: 11 days ago
    • Promoted
    Executive Compensation Senior Consultant

    Executive Compensation Senior Consultant

    AonChicago, IL, United States
    Full-time +1
    Aon Is Looking for a Senior Consultant, Executive Compensation, Rewards Solutions.Aon's Rewards Solutions, is the industry leader, providing advice and benchmarking to companies to address their to...Show moreLast updated: 30+ days ago
    • Promoted
    Leadership Advancement Program

    Leadership Advancement Program

    Biolife Plasma Services CareersADDISON, Illinois, US
    Full-time +1
    By clicking the “Apply” button, I understand that my employment application process with Takeda will commence and that.I provide in my application will be processed in line with.I further attest th...Show moreLast updated: 29 days ago
    • Promoted
    Executive Assistant

    Executive Assistant

    Buckingham SearchGlendale Heights, IL, US
    Full-time
    Executive Assistant & Operations Coordinator.Join a dynamic, family-owned commercial construction and development firm known for its fast-paced, collaborative culture and national project reach...Show moreLast updated: 4 days ago
    • Promoted
    Senor Vice President of Acquisitions

    Senor Vice President of Acquisitions

    JVM Realty CorporationOak Brook, IL, United States
    Full-time
    Senior Vice President of Acquisitions.This is a hybrid position based in Oak Brook, Illinois.Candidates must reside in the Chicagoland area and be able to commute to the office several days per wee...Show moreLast updated: 3 days ago
    • Promoted
    • New!
    Sr. Executive Assistant - GTM Leadership

    Sr. Executive Assistant - GTM Leadership

    OpenGovChicago, IL, United States
    Full-time
    OpenGov is the leader in AI and ERP solutions for local and state governments in the U.More than 2,000 cities, counties, state agencies, school districts, and special districts rely on the OpenGov ...Show moreLast updated: 3 hours ago
    • Promoted
    • New!
    Senior Executive Assistant

    Senior Executive Assistant

    Fortune BrandsDeerfield, IL, United States
    Full-time
    The Senior Executive Assistant is an integral part of the team and plays an important role in providing administrative support to the General Managers and other key senior staff.At the heart of thi...Show moreLast updated: 17 hours ago
    • Promoted
    Travel Speech-Language Pathologist, Inpatient Rehab (Head & Neck Oncology)

    Travel Speech-Language Pathologist, Inpatient Rehab (Head & Neck Oncology)

    Planet HealthcareZion, IL, US
    Full-time
    Planet Healthcare is seeking a travel Speech Language Pathologist for a travel job in Zion, Illinois.Job Description & Requirements. Planet Healthcare Job ID #73187116.Pay package is based on 8 ...Show moreLast updated: 16 days ago
    • Promoted
    Executive Assistant

    Executive Assistant

    Fresenius Kabi USA, LLCLake Zurich, IL, United States
    Full-time
    The Executive Assistant is responsible for providing advanced administrative and operational support to the Senior Vice President, Commercial Operations, and team. This role manages calendars, trave...Show moreLast updated: 30+ days ago
    • Promoted
    Senior Director, Thought Leadership

    Senior Director, Thought Leadership

    Adtalem Global EducationChicago, IL, US
    Full-time
    Adtalem Global Education is a national leader in post-secondary education and leading provider of professional talent to the healthcare industry. Adtalem educates and empowers students with the know...Show moreLast updated: 1 day ago
    • Promoted
    • New!
    Travel Certified Occupational Therapist Assistant (COTA) - $1,257 per week in Zion, IL

    Travel Certified Occupational Therapist Assistant (COTA) - $1,257 per week in Zion, IL

    AlliedTravelCareersZion, IL, US
    Full-time
    AlliedTravelCareers is working with OneStaff Medical to find a qualified Certified Occupational Therapist Assistant (COTA) in Zion, Illinois, 60099!. An independently-owned, nationally-recognized an...Show moreLast updated: 17 hours ago
    • Promoted
    Leadership Management Program

    Leadership Management Program

    Biolife Plasma Services CareersBOLINGBROOK, Illinois, US
    Full-time +1
    By clicking the “Apply” button, I understand that my employment application process with Takeda will commence and that.I provide in my application will be processed in line with.I further attest th...Show moreLast updated: 29 days ago
    • Promoted
    • New!
    Senior Executive Assistant to the CEO

    Senior Executive Assistant to the CEO

    The LaSalle Network IncChicago, IL, United States
    Full-time
    Senior Executive Assistant To The CEO.LaSalle Network is assisting a well-established consulting firm located in the heart of downtown Chicago in their search for a new Senior Executive Assistant t...Show moreLast updated: 17 hours ago
    • Promoted
    Executive Assistant to the Chief Product Officer

    Executive Assistant to the Chief Product Officer

    RelativityChicago, IL, United States
    Full-time
    Executive Assistant to the Chief Product Officer.Department : Product Management.Reports To : Senior Manager, Strategy and Business Operations (Skip-level to Chief Product Officer).At Relativity, we'...Show moreLast updated: 26 days ago
    • Promoted
    Executive Assistant

    Executive Assistant

    AAA AcademyBlue Island, Illinois, United States
    Full-time
    Join Our Team as an Executive Assistant at AAA Academy! Are you a detail-oriented individual with exceptional organizational skills? Do you thrive in a fast-paced environment and enjoy supporting s...Show moreLast updated: 30+ days ago
    • Promoted
    Executive Assistant, Institutional Advancement and Legislative Affairs (FT), CF6N20022RESDV

    Executive Assistant, Institutional Advancement and Legislative Affairs (FT), CF6N20022RESDV

    InsideHigherEdGlen Ellyn, Illinois, United States
    Full-time
    Executive Assistant, Institutional Advancement and Legislative Affairs (FT), CF6N20022RESDV.Executive Assistant, Institutional Advancement and Legislative Affairs (FT), CF6N20022RESDV.The College o...Show moreLast updated: 20 days ago